Senior Logistics and Asset Co-Ordinator at Helderberg Personnel

key tasks and outcomes:

Primary:

• Plan and oversee domestic and international shipments
• Select cost-effective and reliable transport options
• Ensure timely, compliant shipping, including hazardous goods like lithium batteries

Inventory Management:

• Maintain stock levels at various stores and Fulfilment Centres
• Compile and report weekly stock levels
• Manage demo, loan, replacement, and written-off stock

Customs & Compliance:

• Ensure compliance with international regulations (e.g. IATA, IMDG, WEEE)
• Handle permits, licenses, and legal documentation
• Stay updated on destination country import requirements and regulations

Documentation & Certification:

• Prepare and manage key shipping documents including:
• Customs invoices, Packing Lists, Certificates (Origin, Conformity, Warranty)
• Permits (Import/Export, ITAC), End User Certificates, LC documents
• Battery Declarations, MSDS, ATA Carnets, Internal Transfer Docs

Technology Proficiency:

• Use logistics software, Pastel, Excel, Word, PowerPoint, Google Docs, Shopify, CRM, and AssetZure for logistics planning and tracking.

Asset Management:

• Register and track company assets.
• Conduct stock takes and archive asset records.
• Use AssetZure for asset location creation, upload, and photo documentation.

Supplier & Freight Liaison:

• Communicate with freight forwarders and clients.
• Manage Prestmarine insurance estimates for adequate coverage.

Repairs Logistics:

• Book products into the repair centre and manage returns.
• Update case tracking in CRM.

Risk Management:

• Proactively identify and solve customs or transport issues.
• Prepare for unannounced DCAC inspections and audits.

Secondary Duties:

• Respond to ad hoc shipping requests.
• Stay informed about regulation changes.
• Maintain permit registers and ensure data security.
• Uphold a proactive, helpful, and detail-oriented attitude

Requirements include:

• Grade 12
• Logistics-related certifications (Advantageous) 
• A thorough understanding of DCAC and NCACC processes and procedures, along with strong technical expertise
• 10+ years in logistics, shipping or inventory management 
• Drivers License with own/ reliable transport
• Occasional overtime required 
• Working onsite in an office environment
• Language Proficiency: Fluent in English (written and spoken)