Senior Manager: Supply Chain Management at Construction Education & Training Authority (CETA)

Purpose statement:

• The Senior Manager: SCM is responsible for all the CETA SCM functions, ensuring that there is a development, implementation, maintenance, and management of an effective and efficient SCM system and SCM function in line with the applicable legislations/regulations and approved policies while ensuring fair, transparent, competitive, cost-effective and equitable procurement and provisioning system

 Roles and Responsibilities:

• Develop an Operational plan aligned with the SCM Divisional Strategy and CETA Mandate
• Ensure that all functions in the Unit are aligned with the developed operational plan.
• Ensure that all staff are aware of the operational plan.
• Develop set performance measurement mechanisms and ensure the implementation of these through the operational plan.
• Develop policy and procedure documents as and when required.
• Review current policies and procedures and make suggestions for changes.
• Monitor progress to ensure successful implementation of plans and achievement of targets.
• Produce relevant information reports according to requirements and timelines.
• Develop and implement a strategic sourcing plan, ensure that future as well as current needs are linked to the plan, and that needs are linked to the approved budget.
• Manage the maintenance of a register/database of service providers.
• Develop and implement Supply Chain Management compliance frameworks.
• Oversee the development of the annual procurement plan.
• Monitoring and reporting of the Procurement Plan
• Ensure that legislative regulations are communicated and relevant polices updated accordingly.
• Ensure proper disposing of surplus and/or underutilized assets.
• Develop the SCM plan and distribute to the organization, providing support to complete the templates, collecting organizational inputs and collating into consolidated procurement plan.
• Secure approval for the procurement plan by submitting to the CFO for review and submitting final approved procurement plan to National Treasury on an annual basis.
• Develop the demand strategy by reviewing the approved procurement plan and extracting trends and themes to support on an annual basis.
• Review and Develop recommendation for drafted terms of reference/specifications as submitted by the business units against the approved demand plan and submit for authorization when required.
• Ensure the process of issuing of tenders by reviewing and authorizing the bid advertisement, authorizing the specification/ToR, RFQ and the tender compliance document pack.
• Ensure that there are briefing sessions for procurements that require them.
• Ensure the development and maintenance of the acquisition process.
• Ensure that the Manager: Acquisitions ensures that Bids are adjudicated and evaluated according to the SCM policy and legislative requirements, and decision are made and communicated to internal and external stakeholders.
• Oversee the bid adjudication and evaluation process done by the Manager.
• Ensure that quotation-based procurement requests are compliantly processed by reviewing organizational requests.
• Liaise with the Manager Acquisitions to identify and implement opportunities to streamline and optimize the acquisition process and procedure while maintaining compliance by reviewing trends.
• Ensure that bid processes are efficient, effective, and compliant with the CETA’s policies and procedures.
• Ensure that bids are evaluated fairly and impartially, and that contract awards are made in accordance with CETA’s policies and procedures.
• Ensure that any SCM contracts and documentation are available as required by overseeing that contracts are accurately completed and filed accordingly.
• Ensure that supplier performance is evaluated and reported as per SLA.
• Ensure that the contract non-performance is addressed and support the organization to implement required action in line with SCM performance management guidelines and processes.
• Ensure the resolution of contract disputes in a fair and timely manner.
• Manage the relationships and contracts with identified partners and service providers
• Facilitate and maintain effective stakeholder and business relationships through appropriate relationship building, networking and reporting activities.
• Represent the organisation to stakeholders, associates and partners and maintain professional, effective and amicable relationships to ensure that CETA’s interests are upheld.
• Liaise on a regular basis with all third parties and ensure that business.relationships are maintained.
• Address problems that are identified in the most appropriate manner.
• Investigate problems and find suitable solutions.
• Deal with customer queries and escalated issues from the unit.
• Build and lead an effective and cohesive team through the effective management of unit resources.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the unit.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit.
• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
• Ensure the management of poor performance and disciplinary matters in line with the CETA’s policies and procedures.
• Ensure all SCM business activities adhere to relevant legal, regulatory, and industry standards.
• Prepare and submit regular reports on compliance status, highlighting any potential risks or areas of non-compliance to executive management.
• Perform ongoing SCM risk assessments to identify and evaluate internal and external risks that could impact operations.
• Work closely with the Chief Financial Officer to implement risk controls and ensure alignment with organizational risk management goals.
• Monitor the progress of risk mitigation activities and escalate issues that require higher-level intervention.
• Manage internal audits to assess the organization’s compliance with regulatory standards and internal policies.
• Stay informed about regulatory changes and ensure that internal policies and procedures are updated promptly.
• Communicate policy updates and regulatory changes to relevant teams and ensure timely implementation.
• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business Division.
• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
• Ensure the management of poor performance and disciplinary matters in line with the CETA’s policies and procedures.

Competencies:

Core Competencies:

• Agility
• Result-Orientated
• Integrity
• Respect
• Professionalism
• Stakeholder Management 

Leadership Competencies:

• Accountability
• Strategic Management
• Financial Management
• People Management
• Risk and Compliance Management
• Change Management

Technical Competencies: 

• Procurement Planning
• Supplier Selection
• Supplier Management
• Tender and Bid Management
• Contract Management
• Compliance with Procurement Policies and Regulations

Enabling Competencies: 

• Collaboration
• Attention to Detail
• Problem-Solving
• Analytical thinking
• Adaptability
• Integrity and Ethics

Requirements

Minimum Job Inherent Requirements:

• Bachelor's degree (NQF7) in Supply Chain Management, Procurement, Logistics, Business Administration or equivalent
• Advantageous Certifications Professional in Certified Supply Management (CPSM), Certified Supply Chain Professional (CSCP), Certified Purchasing Professional (CPP), Certified Public Procurement Professional (CPPO)
• 8 years’ experience in similar environment of which 3 years at a Junior Management level