Senior Officer: Acquisition Management - Quotations at Road Accident Fund

Purpose of the Job:

• Reporting to the Manager: Acquisition Management - Quotations, the successful incumbent is responsible for seeking, finalizing and organising purchasing arrangements for RAF. In addition, the role will also be responsible for maintaining pricing, conducting competitive studies, and providing support to the manager.

Key Performance Areas

Acquisition Management

• Ensure inventory of available materials as well as potential suppliers for future purchases.
• Research and negotiate prices and terms of agreements with suppliers on behalf of RAF.
• Review bids from suppliers to ensure that they conform to specifications and are complete.
• Work with internal departments to develop budgets and plans for projects involving large capital expenditures.
• Coordinate with legal counsel to ensure that contracts adhere to all legal requirements.
• Contribute to the effective acquisition management processes.

Reporting

• Contribute to the preparation and submission of Regulation reports.
• Aid in the development of functional reporting systems, for management, project or performance reporting.
• Report regularly and periodically perform necessary submissions as and when required to provide progress updates and/or inform management decisions.

Stakeholder Management

• Aid in proactive and progressive relationships with key stakeholders.
• Deal with inquiries and requests for information from both internal and external stakeholders.
• Aid in the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

People Management

• Ensure that good employee relations are maintained.
• Provide ongoing operational support to employees.

Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in a Supply Chain Management/ Commerce related qualification.
• Relevant 4 years’ experience in an Acquisition Management related environment specifically to quotations of which 1 year must have been on a supervisory level.
• Experience in the public sector procurement/ supply chain management within State Owned Entities (SoEs) will be an added advantage.