Senior Officer (P9): Teaching Practice at Sol Plaatje University

Minimum Requirements 

• A relevant BEd or BEd Honours degree or an equivalent teacher qualification
• Three years teaching experience at school level.
• At least 2 years Teaching Practice administration experience at a Higher Education Institution.
• Evidence of competence in administrative and logistical tasks at departmental level.
• Excellent communication skills.
• Excellent computer skills.
• Excellent report writing- and conflict management skills.
• Recommendations 
• Evidence of good administrative and organisational skills
• Experience of working with online platforms- Zoom, Moodle, Teams, ect.

Duties and Responsibilities

Assist the Teaching Practice Academic coordinator with the mentorship programme in terms of:

• Identify and facilitate the training of the mentors (retired principals and teachers)
• Annual orientation and discussions with the teacher/ principal mentors
• External mentors’ orientation and meetings twice per year
• Copy and distribute the documents which the mentors will need to assess the lessons of the students at schools
• Liaise with HR and finance in term of employment contracts, accommodations and travel expenses of the mentors
• Arrange and participate the annual meetings with mentors
• Capture and monitoring the marks of students from the various mentors

Teaching Practice: School Visit:

• Liaise with schools
• Arrange information sessions with mentors
• Compile and distribute relevant documents to students and mentors
• Place students through the approved business process
• Make the necessary transport arrangements
• Plan routes for busses
• Students informed about placement on busses
• Ensure proper meal arrangements
• Feedback to mentors
• Manage databases
• Request requisitions and purchase orders
• Invoices and payments

MICRO-CLASSES:

• Manage the weekly attendance registers of students for the micro-class sessions
• Hand out and collect before and after sessions
• Capture attendance electronically
• Contact absentees
• Distribute and collect these attendance registers from the lecturers
• Manage the schedules, activities and venues of micro classes and skills development of students according to different year groups
• Capture the teaching practice marks with the guidance and support of the Teaching Practice Academic coordinator
• Create the virtual Teaching Practice activities as a resource platform for staff and students
• Assignments/ activities: Assist with submission of and distribution to lecturers.
• Arrange guest presenters/speakers for 4th year students on teaching professional related topics
• Manage the transport of learners and teachers to the campus for experimental classes
• Monitor the recording of Micro presentation by different students during the week
• Manage the schedule for skills / material development.

Teaching Practice:  Experiential Learning:

• Arrange experimental classes
• Plan and draw up practical schedules for education students for different practical activities (Writing on a black boards and white boards)
• Using the overhead projector; Power Point presentations, Models) in accordance with the TP schedule as required
• Oversee and facilitate session in practical venue
• Manage attendance
• Record marks

ATTENDANCE: ALL YEAR GROUPS – ALL CONTACT SESSIONS – ALL YEAR:

• Manage and distribute all lists @ term per year, per study code
• Manage the weekly attendance evidence of students on the computer
• Handles sick notes and other proof of absences
• Emails students regarding non-attendance of TP and micro classes

CLASS ACTIVITIES:

• Receives, prints and distributes electronic copies of class activities for micro-class sessions for all groups on a weekly basis

PORTFOLIOS: ALL YEAR GROUPS:

• Monitor students’ electronic submissions of Portfolio’s on the SPU digital platforms

EXTRA-MURAL COURSES:

Assists with the administrative activities such as:

• Draw up enrolment schedules for students
• Assists with organizing on the day in terms of venues, attendance and service providers
• Assists with handing out of certificates
• Draw up a time table for even and fair distribution of courses throughout the first three terms of a year
• Source alternative venues, fields, courts if not available for practical sessions
• Book venues centrally for presentations
• Sent out reminders to students and presenters
• Create and manage attendance registers

GENERAL INQUIRIES AND COMMUNICATION:

• Manage the daily electronic and face-to-face queries from staff and students in the FoE

Monitoring, evaluation and reporting

• Develop relevant reports as and when required
• Communicate and consult with relevant stakeholders