Senior Officer: Physical Resources Services (post level 9) - (1045) at University of the Free State

Duties and responsibilities:

• Maintenance & Housekeeping Management
• Manage sub-division - Physical Residence Services & Housekeeping.
• Manage the standards of maintenance work & Housekeeping standards.
• Liaise with contractors.
• Liaise with residence heads, RC and other UFS role players.
• Manage the Mul-T-Lock Key-System.
• Manage maintenance and improvements.
• Conduct inspections.
• Conduct quality control.
• Compile specifications for upgrades and improvements.
• Manage preventative maintenance schedule.
• Regular recommendations on improving working procedures for Housekeeping & Operations.

Administration 

• Compile monthly store recon for Factotum Store. 
• Compile monthly reports on quality standards. 
• Coordinate insurance damage claims. 
• Provide training to RC breakage portfolio. 
• Keep record of renovations and/or upgrading. 
• Coordinate residence breakage accounts. 
• Compile policies and manage the execution and update thereof. 
• Compile and manage the Risk Register in liaison with HRA.

Planning 

• Generate and manage a maintenance and housekeeping annual plan. 
• Compile and manage asset registers and residence inventories. 
• Assist in compiling and updating the upgrade schedule. 
• Draw up the required scope of works for renovations and/or upgrading. 
• Conduct planning for preventative maintenance. 

Finances 

• Compile and manage the approved budget for small projects and general maintenance. 
• Assess and approve maintenance quotations. 

Project Management 

• Manage smaller projects. 
• Manage and control the upgrading of residences. 
• Liaise with different sections at Estates Division.
• Liaise with residence heads, RC and other UFS role players. 
• Monitor the emergence of latent defects for all projects and report to the Estates Division. 
• Conduct quality control. 
• Conduct needs analysis for upgrades. 
• Compile renovation and/or upgrading specifications in conjunction with the contracted architect.

Inherent Job requirements:

• Bachelor’s degree or an advanced diploma on NQF level 7 in building environment. 
• A minimum of three (3) years' relevant experience related to the duties and responsibilities. 
• Valid driver's license.

Recommendation: 

• Experience of building environment.
• Experience in fault-finding and inspection of work. Supervision experience. 
• Be willing to work after hours.

Competencies
Key Competencies required:
Results Orientated: 

• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to be reliable, responsible, dependable, and to fulfil obligations.

Strategic Thinking: 

• The ability to deal with several activities at a time.
• The ability to be creative and open-minded when addressing work issues.

Leading: 

• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• The ability to take lead, take charge of situations and offer opinions and directions to others.

Building Coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to interact with others and establish personal connections with peoples.