Senior Payroll Administrator at Progressive Edge

Payroll Administrator

A non-profit conservation organization has a new role available for a Payroll Administrator to join their team.

You will assume responsibility for the administration and processing of payrolls in a diverse, dynamic and rapidly developing non-profit organization (NPO) which is a leader in management of conservation at scale and comprises a workforce of +- 350 staff in various SADC countries wherein the organization has an operational presence.

Role Accountabilities

Payroll Administration

• Manage an in-house payroll system, including maintenance and control of payroll specifications
• Capture payroll changes, earnings, and deductions on Sage 300
• Update personal and role changes on payroll.
• Respond to payroll queries.

Contract Administration

• Track contracts for extension as well as checking valid work permits, passports and visas.
• Draft and distribute visa & confirmation of employment Letters.
• Complete staff resignation process
• Draft and distribute salary adjustment letters.

Benefits Administration

• Assist and guide employees regarding employee risk benefits to which they may be entitled.
• Assist and guide employees regarding claims processes for disability, IOD claims and where appropriate, medical insurance claims.

Performance Management Administration

• Keep accurate records for the Performance Appraisal process
• Generate reminders for employees who are due for Performance Appraisals

Leave Administration

• Manage the accrual and taking of leave on multiple platforms.
• Process maternity applications

Generate standard and customized reports.

• Extract and distribute month end payroll and staff msovement reports.
• Extract and report Employment Equity data annually
• Preparation and submission of monthly and annual foreign statutory and employee benefits returns.

Governance and Monitoring

• Maintenance of complete and accurate employment database information and payroll database.
• Assist with annual payroll audits (external auditors)

Minimum Requirements:

• Relevant qualification and a few years years payroll administration experience essential
• Proficiency in Sage 300 People Payroll and HR Administration systems is a must
• In-depth knowledge of payroll processes, supported by understanding of statutory requirements, and employment, benefits, and tax legislation
• Knowledge related to SADC countries and local currencies would be an advantage
• Proficiency in all modules if MS Office 365 Professional, which includes SharePoint and MS Teams is essential
• Experience using Microsoft Dynamics 365 would be an advantage
• High degree of integrity and confidentiality, and excellent communication and inter-personal skills
• Highly numerate, well organized, and able to work to deadlines under pressure
• Must be able to work as part of a team