Senior Payroll Analyst at The Estée Lauder Companies Inc.

Purpose of the Role

• Oversee the interface between in-country payroll, One Source, ADP and the 3rd party vendor
• Maintain and manage the relationship with SARS and remain updated regarding the relevant legislation and audit requirements
• Ensure that the relevant payroll related processes are executed timeously
• Ensure that audit requirements are managed professionally and that documents are submitted timeously
• Manage processes in line with relevant legislation and policies and procedures

Key Responsibilities

• Maintain good relationships and communication with Brands and Retailers to ensure smooth and effective payroll administration
• Oversee the collation of monthly Executive payroll processed by ADP
• Ensure the processing of payroll by capturing documents and ensuring that lawful and accurate deductions and earnings are made to employees through ADP
• Ensure the processing of new appointments and terminations in accordance with standard operating procedures to ensure that all transactions are up to date before the close of payroll
• Fund FIRHTS to make sure employees gets paid and process payments
• Ensure Control Accounts reconcile with General Ledger.
• File all processed records in accordance with the standard operating procedures
• Assisting auditors with the necessary documentation
• Assuring that employees payslip are correct. (Leave balances, PAYE, benefits)
• All legislative submission needs to be completed (SARS and COID)
• Assisting the HRBP on analyzing data for projects
• Assisting with employee experience from start to end
• Assisting with Dummy Payslip (getting correct values)
• Doing calculations for retrenchments, and assisting with calculations to get sign off 
• Assisting the HRBP’s with solutioning for Payroll problems 
• Fully responsible for all employee benefits and the management of KHUSA
• Non-Indirect Procurement Activities (petrol cards and company credit cards)

Month End tasks:

• Reconcile Permanent and Fixed Term payrolls
• Reconcile all statutory payments i.e. PAYE, Skills and UIF
• Reconcile all third parties i.e. Medical Aid, Provident Fund, Union, Alex Home Loan and garnish orders
• Final Payroll Sign Off with Pay Services
• Make payments for nett salaries and all third parties
• Audit Requirements internal and external
• Manual JNL and Payment reconciliations (11 JNL to complete)
• Leave Reconciliation
• Checking that all payroll input is submitted on time
• Staff deductions per month
• Provident fund submissions (for terminated employees)
• Get Tax Directives for Pay Services
• Assisting Finance on all payroll related queries

Quarterly and Annual tasks:

• Prepare and complete annual Workman’s Compensation return
• Prepare and reconcile annual IRP5’s for all payroll companies i.e. Permanent, Fixed Term, Casual and Commission payroll
• Liaise with Brands and Retailers regarding accuracy of all relevant data received
• Liaise with Management regarding any changes for PAYE, UIF, Skills etc. that will influence Budget Lines and employees take home pay
• Overall accountability for the functionality of payroll processes
• Assisting with budget on yearly basis
• Make sure tax percentages is correct for shares
• Doing Tax Directives for share holders
• Assisting POS HRBP with bonusses for September payments
• Leave encashments checks – will have to assist Pay Services
• Checking IRP5 files for Pay Services and ADP
• Responsible to assist auditors for all information they request (making sure on a monthly basis that all recons and workings are saved and correct)

Qualifications

• Requirements and Experience
• Relevant HR/Payroll qualification
• Knowledge and understanding of the payroll system and legislation changes
• Payroll System proficiency
• Budget knowledge
• Financial literacy
• Computer literacy – MS Word, Excel and Outlook
• SARS system knowledge and understating
• Working knowledge of the BCEA

Key Personal Characteristics

• Maintain high level of confidentiality
• Anticipates, recognises and meets customer’s needs.
• Displays proactivity and persistence.
• Works with others towards shared goals- collaborates and shares information.
• Nurtures instrumental relationships
• Presents themselves with confidence
• Handles difficult and tense situations with diplomacy and tact;
• Communicates effectively with a variety of audiences
• Maintains integrity and takes responsibility for personal performance.
• Persistent with a high level of energy and enthusiasm
• Detail orientated
• Deadline orientated