Senior Project Manager at Broll

POSITION PURPOSE

• The Project Manager oversees the planning, implementation, monitoring and tracking of specific short-term
• and long-term projects which have a defined or undefined beginning, an end, and specified deliverables. The
• Project Manager works directly with the allocated Programme Manager and client-side project teams to plan
• and manage all project deliverables required.
• This applies to all types of projects, i.e.: client mobilisations, lease read projects, finance and data technology
• projects, asset management and estate’s management projects.
• The Project Manager is responsible for management and facilitation of the project and has no authority to
• make decisions on behalf of the project team or the client (business). The Project Manager has no supervised positions.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Assumes responsibility for Project Planning, in agreement with key role players
• Engage the Client and agree and define the scope of services required.
• Create a detailed project plan which determines and sequences the tasks/activities needed
• to successfully complete the project.
• Engage the programme management team to identify the project team and resource allocation required to complete the project.
• Develop a workable schedule for project completion that effectively allocates the resources to the activities.
• Review the project schedule with key management role players and all other staff that will be affected by the
• project tasks/activities; and to revise the schedule as required.
• Determine the objectives, key outcomes, measures, reporting requirements and KPIs on which the project will be evaluated throughout delivery and once completed.

Assumes responsibility for Project Implementation

• Execute/Manage the delivery of the project according to the project plan.
• Develop forms and records to document project tasks/activities.
• Provide project reporting slides in a Client-approved template on a weekly basis at least or more frequently if the project requires it.
• Set up folders in the Client’s designated document repository to ensure that all project information is appropriately documented and secured.
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
• Establish a communication schedule to update stakeholders, and all relevant staff in the organization, on the progress of the project.
• Review the quality of the work completed with the project team on a regular basis, to ensure that it meets the project standards.
• Constantly follow up all project tasks/activities to ensure that their due dates / timelines are met, and that the project stays on track according to the agreed timelines and schedule.
• Work with Client teams to establish overall project budget and ongoing cost management to ensure that project remain on track to budget allocated.

Assumes responsibility for Project Control

• Write project reports for management and for sponsor (weekly reports or shorter timeframes if required).
• Communicate with sponsor as outlined in sponsor agreements.
• Budget and manage project funds according to established company accounting policies and procedures.
• Monitor all budgeted project expenses – obtain approval from Senior Management, as required.
• Monitor cash flow projections and report actual cash flow and variance to key management
• role players on an ongoing basis.

Keep all financial and change control records for the project up to date.

• Prepare financial reports and supporting documentation for sponsors as outlined in sponsorship agreements.
• Prepare for and attend all project meetings and prepare and distribute the actions and minutes within 1 working day of the meeting completion.
• Positively facilitate, influence and lead others to achieve results that are in the best interest of the organization.
• Assess situations to determine the importance, urgency and risks, and make clear project decisions which are timely and in the best interest of the organization.
• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

Assumes responsibility for Project Evaluation

• Ensure constant follow-up of all project tasks/activities to ensure timeous completion of the tasks and the project.
• Ensure that all project deliverables are completed on time, within budget and at the required level of quality.
• Evaluate the outcomes of the project, against the agreed deliverables established during the planning phase.
• Present documented proof of project outcomes and achieved deliverables to the project sponsor, manager and senior manager at project completion.

Assumes responsibility for Project Close Down

• Make sure all pertinent documents and deliverables have been signed off by the customer sponsor / manager.
• Get a final sign-off on implementation/solution acceptance.
• Conduct a ‘lessons learnt’ session with the customer and the project team to understand project achievements, shortfalls and areas for improvement on future projects.
• Conduct a proper handover to the business and technical support.
• Keep in touch with the customer (business) post-deployment - it may be a 30 or 60-day agreement to remain available to the customer, and for the project team to remain available before the formal transition to the business and technical support.

Ensure proper archiving of all project documents.

• Assumes responsibility for related duties as required or assigned
• Ensures that work area is orderly, secure, and well maintained.
• Completes special projects as assigned.
• Adheres to relevant ISO policies and standards, documents and templates as adopted by Broll.

PERFORMANCE MEASUREMENTS

• Maintains effective communication with internal and external stakeholders.
• Projects are delivered in line with project plan timelines, budget and Client expectations are met.
• All project documentation and reporting requirements are completed and stored for audit purposes.
• Good working relationship exists with Client personnel.
• Duties and responsibilities are completed in accordance with established standards, policies, andprocedures.

EDUCATION/CERTIFICATION:

• Project management degree or diploma.

REQUIRED KNOWLEDGE:

• Proficient Microsoft Office / 365 working skills
• Proficient understanding of real estate consolidation projects
• Proficient presentation skills
• Strong facilitation skills
• Strong communication and stakeholder engagement skills
• Proficient report writing (good spelling/grammar accuracy and typing/writing speed)
• Working knowledge of MS Project
• Database Management skills is advantageous

EXPERIENCE REQUIRED:

• 5 years as a project manager in a similar environment
• 1 - 2 years managing a project team

SKILLS/ABILITIES:

• Organized and well structured.
• Focus on accuracy and attention to detail.
• Understand ethical behavior and business practices
• Innovative and able to create new opportunities
• Ability to set priorities and organize, develop a work schedule, monitor progress towards goals,
• and track details/data/information/activities
• Very good and effective communication and management skills within a large team environment
• Co-operative and willing to assist others
• Basic accounting skills