Senior Secretary at Clicks Group

Job description
Purpose

• To efficiently execute and coordinate all office administration duties, communication and correspondence with stakeholders in order to provide the necessary support to the Chief Marketing Officer and Executive Team, whilst exercising tasks in a professional and confidential manner.

Job Objectives

• To effectively support the Chief Marketing Officer and Executive Team with diary and calender management
• To execute all arrangements in a manner enabling the efficient functioning of the office
• To act as the primary point of contact for both internal and external stakeholders intending to engage with the Chief Marketing Officer and Executive Team
• To ensure effective and professional lines of communication/correspondence with all stakeholders
• To ensure the safekeeping and confidentiality of all documents
• To provide comprehensive administrative support to Senior Executives to ensure the seamless functioning of operations
• To co-ordinate, book and arrange travel as and when required
• To coordinate meeting arrangements, minutes and minutes and ensure timeous follow up of all agreed to actions
• To coordinate the compilation of all monthly, quarterly and annual reports
• To prepare high quality MS Office documents (including PowerPoint, Word and Excel) as and when required.
• To provide excellent customer service at all times
• To provide general office administration on time and efficiently

Minimum requirements

Job Related Skills

• Ability to prioritise and manage time
• Good interpersonal skills
• Professional verbal and written communication skills
• Highly proficient in English
• Strong attention to detail
• Problem-solving ability
• Ability to persuade and handle conflict
• Ability to work independently and take initiative
• Professional approach
• Proficient in MS Outlook, Word, Excel, PowerPoint (essential)
• Attention to detail

Job Related Knowledge

• Knowledge of SAP and processing purchase orders
• Knowledge of on-line travel bookings
• Knowledge of effective diary management

Job Related Experience

• At least 5 years’ secretarial service to an Executive Manager (essential)
• Experience in office administration (essential)
• Experience in managing personal arrangements
• Valid driver’s licence (essential)

Education

• Matric / Grade 12 (essential).
• Proficient in MS Outlook, Word, Excel, PowerPoint (essential)
• Diploma in administration or relevant qualification

Essential Competencies 

• Planning and organising
• Deciding and initiating action
• Writing and reporting
• Coping with pressures and setbacks
• Following instructions and procedures
• Delivering results and meeting customer expectations
• Persuading and influencing

Apply by:

• 1 June 2025