Senior Secretary - Inland North at Clicks Group

Introduction

• We are looking to recruit a Senior Secretary within our Clicks Store Operation team. This role will be responsible to execute and coordinate all office administration duties, communication and correspondence, with stakeholders in order to provide the necessary support to the Divisional Executive for Clicks.

Job description

Job Objectives:

• To effectively plan and organise schedules and diaries.
• To execute all arrangements in a manner enabling the efficient functioning of the office.
• To provide general office administration on time and efficiently.
• To provide lines of communication/correspondence with all stakeholders that is effective and professional.
• To ensure the safekeeping and confidentiality of all documents.
• To provide excellent customer service at all times.
• To provide support to line managers as and when required.
• To prepare Word and PowerPoint presentations and other documents as and when required.
• To co-ordinate, book and arrange travel as and when required.
• Ability to co-ordinate with team members based remotely.

Minimum requirements

JOB RELATED SKILLS:

• Prioritising
• Interpersonal skills
• Verbal and written communication
• Highly proficient in English writing
• Attention to detail
• Valid driver’s licence
• Problem-solving skills
• Ability to persuade and handle conflict
• Professional approach

EDUCATION:

• Matric / Grade 12 (essential).
• Proficient in MS Outlook, Word, Excel, PowerPoint (essential)
• At least 5 years secretarial service to an executive manager (essential)
• Experience in office administration (essential)
• Diploma in administration or relevant qualification
• Experience in SAP on-line purchase order process
• Experience with on-line travel bookings

JOB RELATED COMPETENCIES:

• Planning and organising
• Deciding and initiating action
• Writing and reporting
• Coping with pressures and setbacks
• Following instructions and procedures.
• Delivering results and meeting customer expectations