Senior Supply Chain Practitioner at Department of Water and Sanitation

Requirements

• An NQF level 6 qualification (National Diploma) in Supply Chain Management / Logistics / Purchasing Management/Procurement / Financial Management or relevant qualification. Three (3) years’ experience in Supply Chain Management administration environment. The disclosure of a valid unexpired driver’s license.
• Knowledge of procurement administration procedure. Knowledge of financial legislation. Knowledge of BAS, SAP, and GAAP. Knowledge of PFMA, 115 PPPFA and BBEE Policy. Knowledge of supply chain management. Knowledge of procurement policies and legislation. Disciplinary knowledge of labour law. Knowledge of treasury regulations.
• Knowledge of dispute resolution policies. Understanding Social and Economic development issues. Basic Financial Management. Knowledge Management. Problem solving and analysis. People and diversity management. Client orientation and customer focus. Efficient communication skills, accountability and ethical conduct.

Duties

• Render demand and acquisition support. Update and maintain a supplier (including contractors) database. Register suppliers on LOGIS or similar system. Request and receive quotations. Capture specifications on the electronic purchasing system. Place orders. Issue and receive bid documents. Provide secretariat or logistical support during the bid consideration and contracts conclusion process.
• Compile draft documents as required. Contractors database update and well maintained. Orders placed accordingly. All notices registered and issued properly. Provide effective provisioning of logistical support services. Ensure that the requested items are received and the services are rendered as requested.
• Capture information into SAP system. Capture information into BAS system. Analyse procurement trends. Implement policies. Engage supplier regarding purchased materials and payment thereof. Develop action plan for the section. Supervise human resources. Check if the information is captured correctly on the system.
• Authorize payments. Documents are provided for an approval. Ensure vehicles are issued properly. Ensure that financial procedures are observed in the section. Compile monthly reports. Administer the provision of tender services and contract management. Record all bid documents received.
• Forward relevant records to bid committee for processing. Keep register of bid documents. Documents forwarded to bid committee for further processing. Manages Asset Disposal. Do capturing of all payments in the BAS/ SAP system. Keep records of assets to be disposed. Check and issue furniture, equipment and accessories to components and individuals.
• Identify redundant, non-serviceable and obsolete equipment for disposal. Maintain Asset register. Compile monthly reports. Redundant items disposed. Database updated accordingly. Administer the payment process for the goods and services acquired. Verify the correctness: accuracy of the invoices. Check if the amounts correspond with received quotations. Ensure that goods and services are received before payment. Pay invoices after services has been rendered.