SHEQ Administrator at Novus Holdings Ltd

KEY AREAS OF RESPONSIBILITY:

• Manage and ensure control of ISO 9001 / ISO 14001 / ISO 45001 documents
• Maintain the ISO system electronically to enhance the paperless concept.
• Manage and track spending of the general budget with meticulous record-keeping and assist with the preparation of new budgets.
• Sourcing and prepare training schedules for the year, liaise with different departments on when training will take place and arrange accordingly.
• Maintaining all safety files and records as outlined in the Health and Safety Act
• Drive the implementation of the documenting, signing, and recording of the relevant emergency procedure appointment in terms of the Occupational Health and Safety Act and ensure availability for auding purposes.
• Ensure all building related documentation such as the Certificate of Occupation, Exemptions, Permit application etc is up to date and available for auditing purpose.
• Record keeping of Letters of appointment and good standing and maintaining the legal registry.
• Arrange Health and Safety Board meetings and prepare agenda and take minutes.
• Distribution of Health and Safety Board minutes, follow up and ensuring implementation of decision and keeping of records and documents relating to meetings and decisions.
• Implement evacuation and emergency communication plans.
• Administration and the implementation of operational procedures for activities such as fire prevention and firefighting, traffic control, guarding and patrolling physical property, and investigation of accidents and criminal acts.
• Keeping records and documents on safety inspections, findings, and code sections violated.
• Ensuring proper records are kept of all injuries / accidents and findings documented and compliance with the COID Act.
• Co-ordinating and ensuring all contractor agreements and clearance documents to operate on site are kept up to date and available.
• Administration and record keeping, follow -up and documenting of Health and Safety induction training documentation for new employees including plant orientation.
• Recording of waste disposed to landfill on iPWIS (Integrated pollutant and waste system)

Key Duties and Responsibilities    

• Manage and ensure control of ISO 9001 / ISO 14001 / ISO 45001 documents
• Maintain the ISO system electronically to enhance the paperless concept.
• Manage and track spending of the general budget with meticulous record-keeping and assist with the preparation of new budgets.
• Sourcing and prepare training schedules for the year, liaise with different departments on when training will take place and arrange accordingly.
• Maintaining all safety files and records as outlined in the Health and Safety Act
• Drive the implementation of the documenting, signing, and recording of the relevant emergency procedure appointment in terms of the Occupational Health and Safety Act and ensure availability for auding purposes.
• Ensure all building related documentation such as the Certificate of Occupation, Exemptions, Permit application etc is up to date and available for auditing purpose.
• Record keeping of Letters of appointment and good standing and maintaining the legal registry.
• Arrange Health and Safety Board meetings and prepare agenda and take minutes.
• Distribution of Health and Safety Board minutes, follow up and ensuring implementation of decision and keeping of records and documents relating to meetings and decisions.
• Implement evacuation and emergency communication plans.
• Administration and the implementation of operational procedures for activities such as fire prevention and firefighting, traffic control, guarding and patrolling physical property, and investigation of accidents and criminal acts.
• Keeping records and documents on safety inspections, findings, and code sections violated.
• Ensuring proper records are kept of all injuries / accidents and findings documented and compliance with the COID Act.
• Co-ordinating and ensuring all contractor agreements and clearance documents to operate on site are kept up to date and available.
• Administration and record keeping, follow -up and documenting of Health and Safety induction training documentation for new employees including plant orientation.
• Recording of waste disposed to landfill on iPWIS (Integrated pollutant and waste system)

Educational Requirements    

• Grade 12
• H&S qualification such as SAMTRAC would be advantageous.

Experience Requirements    

• At least 5 years in a H&S Admin role where attention to detail is of critical importance.
• Manufacturing background advantageous.

Skills and Competencies    

• Excellent organizational skills
• High attention to detail
• Computer literacy
• Interpersonal and People skills
• Excellent written and verbal skills