Shipping Coordinator at Oza Holdings

Key Responsibilities:

• Coordinate with port authorities, cargo agents, and ship owners to confirm berth availability and align vessel laycan dates.
• Maintain up-to-date vessel schedules and proactively communicate expected arrival/discharge timelines with all stakeholders.
• Ensure complete and timely preparation, submission, and tracking of all port documentation (e.g., Notice of Readiness, Statement of Facts, Arrival Notice, Bill of Lading, Cargo Manifest).
• Serve as a liaison between the shipping line, port authority, customs, and cargo receivers to streamline documentation flow and vessel clearance.
• Monitor and manage vessel nomination, laytime commencement, and clearance processes to minimize demurrage exposure.
• Cross-check charter party agreements and discharge terms to ensure operational alignment and contractual compliance.
• Facilitate surveyor appointments, sampling requirements, and issuance of quality certificates and weight records.
• Maintain accurate records of vessel documentation, schedules, laytime calculations, and port charges.
• Support internal teams with vessel updates and documentation required for post-discharge inland movement.
• Coordinate and oversee vessel discharge operations of bulk cementitious materials, ensuring safety, compliance, and efficiency.
• Act as the primary liaison between vessel crew, stevedores, port authorities, customs, surveyors, and cargo receivers.
• Plan and prepare for vessel arrival by organizing discharge schedules, berth allocation, and equipment (e.g., conveyors, hoppers).
• Ensure proper handling of material to minimize losses, contamination, and environmental impact.
• Verify and process all necessary documentation (e.g., Bill of Lading, discharge instructions, material quality certificates, weighbridge records).
• Monitor cargo flow from vessel to storage or transport vehicles (bulk trucks) and coordinate onward dispatch with the inland logistics team.
• Ensure compliance with health, safety, and environmental (HSE) standards specific to bulk powder handling at port.
• Maintain accurate logs, discharge reports, and communicate daily progress to internal and external stakeholders.

Health & Safety:

• Ensure compliance with all health, safety, and environmental regulations and promote a safe working culture within the grinding unit.
• Conduct regular safety audits, identify potential hazards, and implement preventive measures to mitigate risks.
• Champion sustainability initiatives and drive environmental stewardship by implementing energy-saving measures and waste reduction strategies.

Other duties include:

• Assets capacity and flexibility while minimizing unnecessary costs and maintaining current quality standards.
• Allocate resources effectively and fully utilize assets to produce optimal results.

Minimum Requirements:

• Bachelor’s degree in Logistics, Maritime Studies, Engineering, or related field.
• Minimum 3–5 years of experience in bulk shipping or port operations, ideally with cementitious or powder materials.
• Familiarity with port authority protocols, customs procedures, and vessel logistics.
• Excellent communication and stakeholder management skills.
• Proficient in MS Office and port/shipping operations software.
• Knowledge of environmental compliance related to cementitious dust and bulk material handling.
• Advanced practical technical knowledge of processes, preventative, and running maintenance.
• Technically equipped with knowledge of machinery/equipment.
• Strategic thinker.
• Interpersonal skills and high-level attention to detail.
• Experience in handling materials like clinker, OPC, slag, fly ash, or other powdered cementitious products.
• Ability to lead port-side teams and manage third-party contractors effectively.
• Comfortable working extended hours, weekends, and during vessel operations.
• Strong problem-solving skills and ability to act decisively under pressure.