Slims and Boss Administrator at SGS

Job Description

Ensure Financial and Operational Procedures, company code of Ethics and Quality Management systems are adhered to.

SLIMS

• 3 way check on job (quote and purchase order vs job)
• Create slims proforma invoice (in order to pull through to BOSS) for both COD and 30 day accounts

BOSS

• Request sales orders on BOSS system
• Upload SLIMS pro-forma invoices.
• Keep record to ensure all jobs invoiced in slims are loaded to BOSS.

Client requirements:

• Assist operations with client financial requirements and requests.
• Facilitate COD requests to get clients loaded on to SGS system
• Sending COD pro-forma invoice to clients for payment and do follow-ups
• Payment allocations
• IDN's: Compiling and processing of data

Quality & Health & Safety System

• Adhere to all quality and safety requirements of the SGS management system.
• Actively participate in safety related activities.
• Always wear appropriate protective clothing (where required).
• Adhere to all relevant HSE procedures and protocols.
• Keep workplace and equipment neat and tidy.
• Perform Health and Safety inspections in designated areas.
• Report deviations and communicate instructions to improve and maintain the quality system.

Specific Authorities

• Slims Order Management & Invoicing
• Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
• Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.
• Other specific authorities as indicated on the Agri Food Laboratory Designated Staff List

Qualifications

Education

• Grade 12 – Matric Exemption

Experience

• 2 years administration, lims system and data capturing experience.
• Exposure and knowledge of applicable financial environment.

Additional Information

• Computer literacy in Word, Excel, Outlook
• Good communication and interpersonal skills  
• Languages: Proficiency in English (Read, Speak, Write) 
• Any other languages an added advantage