Sourcing Coordinator at Cell C

Purpose of the Job:

• To ensure timely and cost-effective contracting for services critical to Cell C’s operations. The Sourcing Coordinator is responsible for working with internal and external customers to identify and execute sourcing solutions to drive down the Total Cost of Ownership on identified categories, conduct vendor and contract management, supplier relationship management and develop recommendations for managing procurement processes and spending.

Main Responsibilities:

Assess Requisitions

• Assess and action approved requisitions received
• Ensure services or goods requisitioned are properly accounted for, identified and described, includes analysing, auditing and reviewing requirements and vendor information for clarity / accuracy and are contractual
• Ensure requisitions and vendor supporting documents comply with established company policy and procedures
• Understand strategies for assigned commodities and proactively drive initiatives to meet Sourcing objectives
• Raise PO’s as and when required

Vendor Selection Process

• Initiate requests for quotations (RFQs) with prospective vendors
• Assist in the vendor selection process
• Contact potential vendors to ascertain availability and price of products / service
• Investigate prospective vendors by reviewing published financial reports and contacting various government agencies and vendor’s past clients to document / verify the quality of vendor’s past work performance. Ensure a due diligence is completed
• Recommend prospective vendors after examining the agreed selection criteria

Manage vendor requests

• Initiate requests for proposals (RFPs) with prospective vendors
• Analyse proposals to ascertain price and availability of service, schedules and lead times, applying basic contract law

Provide support on contracts and procurement services

• Ensure that these contacts are not construed as commitments by the Company to contract
• Assist in proposal evaluation by developing and preparing computer generated spreadsheets
• Develop and formulate RFPs by gathering, categorising, and putting into contract form pertinent contract information
• Assist end users in clarifying terms and conditions specified on various contract documents
• Provide on-going contracts and procurement services support to the internal client
• Obtain the lowest cost of ownership for commodities / services under his/her control
• Research, recommend and implement appropriate procurement strategies per commodity / service

Prepare tenders, negotiate with suppliers and prepare contracts

• Tender preparation, evaluation and negotiation as applicable and based on price, quality, service support, availability, reliability and selection together with cross functional team and make recommendations to senior and executive management
• Lead supplier negotiations
• Realise substantial savings on all projects
• Ensure vendors/ suppliers adhere to Cell C’s BBEEE and requirements

Execute new contracts and manage the performance of vendors

• Prepare contract documents and liaise with vendors and end users, financial control and Legal in execution of a contract
• Administration and maintenance (renewals) of these contracts
• Negotiate and execute new contracts and changes to existing agreements, with acceptable commercial risks that increase Cell C’s profits. Includes extending, renegotiating and terminating contracts
• Assist Business owners to actively monitor and manage the performance of vendors in terms of contractual compliance and deliverables
• Maintain and improve yearly Customer Service Survey rating
• Initiate appropriate action to resolve supplier invoice discrepancies. Involves working jointly with requestors, accounts payable and vendors to investigate and resolve disputes
• Use computer-based systems to execute / monitor contracts and update vendor files. Ensure that inputs into the system are accurate and timely
• Instruct / assist end users in the proper use of the computer-based contract data base, to enable them to access applicable contract information
• Manage key supplier relationships

Perform any related duties as requested by Management

• Attend management meetings to provide project feedback
• Update weekly and monthly reports
• Attend monthly KPI meetings with Senior Strategic Sourcing Manager to review performance
• Manage Cross Functional Sourcing Teams throughout a tender process
• Develop and implement cost reduction strategies
• Strictly adhere to all company policies and processes

Business cases

• Create and review business cases, do financial modelling as and when required

Minimum Qualification

• CIPS preferred Level 1-3 completed with relevant Purchasing Degree or CIPS qualification

Experience

• 2- 5 years’ experience as a procurement, sourcing, category or contracts specialist
• Telecommunications/Information Technology and related Contract and Procurement experience advantageous
• A general understanding and knowledge of principles and practices of contract preparation, negotiation and conflict resolution
• Knowledge of purchasing and materials management functions preferred
• Fluent in Oracle, PowerPoint and Excel