Specialist | Institutional Fund Operations | Fund Operations (Investment Accounting) at Allan Gray Proprietary Limited

Job Description

• The candidate will be responsible for performing the day-to-day operational processes for various corporate actions, investment accounting and market data activities.
• The candidate will work in Institutional Fund Operations, working closely with the other operational departments (NAV Pricing, Performance, Portfolio Administration) as well as Tax, Institutional Client Services, Legal & Compliance, IT, and Trading. 

Responsibilities, but not limited to

Corporate Actions and Proxy Voting

• Capture and verify regular and complex corporate events timeously.
• Facilitate testing and analysis of complex events before processing.
• Send corporate action election requests to portfolio managers timeously.
• Send accurate instructions and elections to custodians before applicable deadlines.
• Process dividend, holdings and fractional payment adjustments.
• Facilitate and process tax reclaims for clients accurately. 
• Capture and verify distributions monthly and quarterly.
• Manage the proxy voting process end to end.
• Keep track of the mailbox for event notices, meeting notices and general queries. instruct custodians timeously ahead of voting deadlines via various channels.
• Have regular meetings with the Investment team rep (governance analyst) to discuss  proxy voting.
• Update proxy voting and corporate actions stats.
• Resolve queries diligently and identify areas for improvement.

Market Data

• Ensure daily instrument valuation, pricing and exchange rate processes are completed accurately and timeously.
• Ensure price and market data files are received from all relevant local and international exchanges, vendors and data providers.
• Liaise with market data vendors (e.g. JSE, Bloomberg) regarding data quality, pricing and valuation-related queries.
• Collaborate with the relevant IT domain teams to maintain, develop and enhance the market data infrastructure to keep systems up-to-date and efficient.
• Monitor end-of-day price reconciliation processes and investigate pricing and valuation exceptions.
• Manage vendor relationships, service agreements and market data contracts.
• Maintain benchmark static data and ensure ongoing accuracy and completeness.

Additional Activities

• Support month-end activities.
• Assist with the maintenance and governance of instrument classifications.
• Calculate and validate daily coupon accruals.
• Participate in projects, initiatives and process improvement activities aimed at increasing operational efficiency and reducing risk.

Attributes and Competencies

• Strong numeric ability and a questioning mind
• Accuracy and attention to detail
• A self-starter with the ability to create efficient processes and controls
• Ability to operate independently as well as in a team environment
• Interpersonal and communication skills to build and maintain strong working relationships with relevant stakeholders, both internally and externally, and to defend an opinion with rationale and logic
• Ability to accept responsibility for all tasks done
• Good time management skills, and the ability to manage heavy workloads and multiple tasks – work flexible hours, particularly in the event of market vendor issues as well as follow a shift work schedule.
• Excellent analytical and problem-solving skills
• Very disciplined and methodical style of working
• Determined, engaged and persistent proactive “can-do” attitude that inspires others to do great work

Education and Experience

• Tertiary qualification. A strong grounding in finance, economics and/or mathematics preferred. e.g. B.Com (Accounting, Economics, Finance, Statistics), B.Bus.Sc (Accounting, Economics, Finance, Statistics).
• Minimum of 2 years’ experience within the asset management or broader financial services industry (institutional and/or retail environments).
• A history of strong performance

Deadline:22nd July,2026