Specialist: Project Administrator at Absa Group Limited (Absa)

Job Description

• Develop positive relationships with Programme Managers and Delivery by providing support through facilitation, tracking, and reporting on programmes, and training.
• Share lessons learned and best practices across the portfolio building relationships with
• stakeholders and brokering relationships at all levels.
• Understand the deliverables of internal and external programme customers and
• contribute to success through cooperative and collegial processes.
• Manage communication across Group.
• Assist Delivery Managers with meeting setups, liaising with senior executives and their PA’s.
• Tracking of Programme Finances on Financial Management system, against Business Case and Integrated Programme Schedule.
• Raising burn rate risks to Programme Managers and Delivery Managers.
• End to end responsibility of all programme invoice payments and invoice tracking.
• Assisting Delivery Managers with review of all key packs, Follow up on key actions across the portfolio.
• Assist in managing resource allocation, including adjustments based.
• on emerging business or technical opportunities and challenges.
• Assisting Programme Managers to ensure updating and tracking of Benefits Realisation Plans where applicable and feedback to Delivery Manager.
• Accountability: Programme Excellence Support Activities
• Act as a reference point for Delivery Office and PMO.
• Maintain processes to ensure documentation, reports and plans, are relevant, accurate and complete.
• Track and report on portfolio performance, providing a real-time, comprehensive, and prioritized view of all initiatives.
• Setup and Minute all required meeting minutes and upload on Sharepoint.
• Quality Check Sharepoint as our knowledge retention hub. 
• Accountability: Quality Assurance & Technical Support
• Check that all Gated Reviews milestones and/or deliverables have auditable, completed items
• Assist with customising SharePoint, Teams Chats other relevant electronic systems
• Assist with facilitation sessions – setting up, running, and documenting.
• Support and Quality check the programme artefacts as per the delivery framework.
• Quality check the programme/project dashboards and give feedback to Programme/Project Managers and Administrators

Education and experience required;

• Relevant B-degree or NQF level 6
• Relevant Project management certification e.g. PMP, CAPM, PRINCE 2 preferred.
• 5 years’ experience in Programme Administration
• 3 years’ experience in Project management environment
• Experience in Financial Services Industry
• Solid project financial management experience

Experience preferred;

• 1-3 years’ experience in Junior Project management role