Stock Administrator at GBS

Key Responsibilities:

Stock Control Coordination

• Coordinate stock control operations with catering staff, as well as the sales and finance departments to ensure alignment of inventory needs and processes.

Inventory Management

• Utilize the company’s inventory software platform to check in products, compare deliveries to outstanding purchase orders, and maintain accurate records of incoming and outgoing stock.
• Conduct regular stock audits, reconcile discrepancies, and ensure all stock transactions comply with company standards and policies.

Supply Chain Data Analysis

• Analyse supply chain data to ensure the uninterrupted availability of stock, forecast supply and demand to prevent overstocking or running out-of-stock (OOS) situations.

 Purchasing and Ordering

• Manage purchasing orders for incoming equipment, services, and supplies.
• Collaborate with the purchasing group to identify missing products in deliveries and resolve issues related to damaged products with vendors.

Stock Replenishment and Storage

• Oversee stock storage processes, including tagging, boxing, and labelling to ensure proper handling of inventory.
• Ensure timely replenishment of stock to meet operational needs and manage stock transfers between locations and stock rooms.

 Documentation and Compliance

• Verify receipts, confirm purchase contents, and ensure orders are complete.
• Maintain proper documentation for all stock movements, deliveries, and audits, ensuring compliance with health, safety, food safety, and environmental safety standards.

  Data Entry and Reporting

• Input and maintain inventory data in relevant systems, generating inspection lists and ensuring stock is properly counted upon receipt.
• Generate regular reports on inventory status, trends, and discrepancies. Provide updates to management on stock levels and performance metrics.
• Handle all necessary Back of House (BOH) administration, including invoicing, card activation and deactivation, receiving, ordering, and GRV (Goods Received Voucher) processing.

 Collaboration and Communication

• Work closely with the storeman, senior chefs, suppliers, and the FOH Supervisor to forecast inventory needs and maintain optimal stock levels.
• Coordinate with the facilities team to optimize storage spaces and operations.
• Assist in resolving stock-related issues and queries and liaise with the marketing department to ensure new stock lines and pricing updates are communicated effectively on the company’s internal communications platforms.

Minimum Requirement

• Grade 12 qualification
• Relevant degree/diploma in supply chain management, logistics, or a related field is preferred.
• Minimum 3 – 5 years’ experience as a Stock Controller, Inventory Manager or in a similar role
• Knowledge of Smart Retail Point of Sale system or GAAP is essential together with an in-depth knowledge of inventory management principles and best practices.
• Must be able to work flexible shifts
• Proficient in MS Office Packages.
• Flexibility within the role to cover all areas of the Stock/Goods In department functionality.