Stock Administrator, MedTech Devices| Bloemfontein at Salesworx Recruitment (Pty) Ltd

Job Description

Area of Responsibility

• To ensure the accurate and efficient receipt, handling, distribution, and transfer of consignment and bought stock, supporting both internal operations and external field teams.
• Maintaining inventory integrity through system updates (Syspro, Qwix), supporting Sales Consultants with consignment discrepancies, coordinating inter-branch stock movements, and assisting with packaging and administrative functions as required.
• Ensuring the safe, timely, and efficient delivery of goods and equipment to customers while maintaining the highest standards of vehicle care and compliance with company procedures.

Logistics, inter-branch communication & load management

• Ensure all loads are secured throughout the delivery process, and goods/equipment are protected at all times;
• Collaborate with the Storeman/Warehouse Supervisor to ensure the correct correlation of goods and necessary paperwork for daily deliveries;
• Manage dispatch of consignment stock to Sales Consultants or branches, including urgent or overnight deliveries;
• Work closely with Customer Support teams at all branches to ensure smooth stock flow and communication 

Vehicle maintenance, compliance & safety

• Conduct regular checks on company vehicles to ensure they are in good working condition and safe to operate (e.g., tyre checks, batteries, oil, water, etc.) in accordance with SOP;
• Ensure the interior and exterior of the vehicle are kept clean, including regular washing and cleaning of the engine for inspections;
• Report any mechanical or electrical faults immediately to the Branch Manager.
• Observe and adhere to all traffic laws and regulations, ensuring safe driving practices at all times;
• Report any accidents, injuries, or damages caused by or to the vehicle to the Branch Manager immediately

Compliance & Administrative tasks

• Adhere to internal systems and administrative procedures, ensuring all records are kept accurately (e.g., vehicle maintenance, fuel receipts, travel logs);
• Ensure invoices and Proof of Delivery (POD) documents are signed and checked correctly;
• Assist with packaging and labelling duties during staff absence or high-volume periods;
• Provide general admin support related to inventory and logistics;
• Keep up-to-date with necessary vehicle documentation, including timely renewal of license disks.

Professionalism & customer interaction

• Communicate with customers in a professional and effective manner, ensuring a positive customer experience;
• Ensure you are always dressed in accordance with the company’s dress code, representing the company image

Operational efficiency

• Timely loading and offloading of delivery vehicles in accordance with company procedures;
• Pay tolls, parking fees, and other necessary charges in line with company policies.

Backup & additional responsibilities

• Provide backup support to the Branch Storeman as needed, ensuring smooth operations within the branch;
• Perform any other tasks related to the position, as required by management.

Kit control

• Scanning & management of kits;
• Picking, checking and packing after hours as and when needed.

Stock management & support

• Receive consignment and bought stock, including external vehicle inspections and logging;
• Perform accurate stock transactions on Syspro and Qwix (e.g., put aways, SCTs, B5 transfers, return receiving);
• Allocate consignment stock to Sales Consultants and ensure boot stock for hospital use is dispatched with correct documentation;
• Assist Sales Consultants with post-hospital consignment checks and resolve discrepancies;
• Coordinate stock checks and transfers for EVAR and TEVAR cases across branches

Requirements

Qualifications

• Grade 12 (Matric), or alternatively 2years of relevant experience is a minimum requirement;
• Valid driver’s license is a requirement.
• Experience required
• Previous experience of at least 1-2 years in Warehouse / Logistics is essential;
• Experience in a Medical Environment preferable;
• Strong Communication Skills;
• Experience with stock management advantageous;
• Experience with Syspro & Qwix favourable;
• Good physical health and eyesight and ability to drive as well as physical strength to load, unload, etc.

Skills and Competencies

• Proficiency in MS Office applications, MS Word and Outlook is essential;
• Proficiency in Syspro and Qwix;
• Excellent communication skills (verbal and written) especially in English;
• Excellent organizational skills;
• Accuracy is essential;
• Team player;
• Ability to work under pressure and meet deadlines;
• People skills;
• Energetic, focuses and committed to get the job done to the best of their ability.