Stores Administrator at Paycorp Holdings

Introduction

• The purpose of this position is to provide support to the stores department by efficiently and effectively carry out the duties as listed below.

Job description

Stores Requirements

• Ensure all queries related to stock, invoices and deliveries are resolved timeously
• Investigate and resolved stock variances on installations STK, ATM’s etc. Ensure physical stock counts are received timeously, reconcile to the system and submitted to inventory as per the Stock take / monthly requirements
• Ensure uplifted ATM’s follow due process
• List all missing components on the ATM, to the replenishing list, give to the WH Controller, or call off good stock from supplier or procurement
• Ensure visibility of stock on hand by reporting and escalating potential stock outages, stock holding or open purchase orders
• Assist / back up the WH Controller – Front office with replenishing, opening tickets and administration
• Processing invoices
• Managing the Incoming DDK’s by recording, sending for refurbishment and tracking until dispatched to deployment or regions for installations and ensuring Assets / components are all accounted for
• Managing ATM stock, signage and installations stock in regions and deployment
• Timeous communication of Stock dispatched
• Communicating delays, challenges, or operations risks to all stakeholders
• Assists with returns to suppliers
• Keeping accurate stock records of all movements
• Keep record of warehouse tools, and requirements for the warehouse to operate and update asset register

Warehouse Storage

• Ensuring good housekeeping is practiced and the efficient handling of outside stock and stock not in a controller area
• Clearly mark vandalized ATM’s, safes or components with relevant information
• Ensure written off ATM’s follow due process, before scrapping of the property
• Refurbishing stock, must be arranged with Procurement (Ticket) and Installation (Transport) timeously
• Manage, record, reconcile and call off all stock that requires storage off site

General Responsibilities

• Maintain general housekeeping of the warehouse  
• Afternoon hours, weekends, late (receiving) deliveries or dispatches, must be communicated to senior staff members to ensure a stores representative is available

Minimum requirements

• Matric
• Completed relevant qualification, certificate in stock controlling would be an advantage
• Min 3-5 years’ experience in stores operations would be preferred
• MS Office with a focus on Excel