Stores Controller – B19 - North West at NECSA

Key Performance Areas:

Receiving of stock from Receiving Depot

• Verify quantity/quality delivered against quantity ordered
• Pack/shelve of stock into different store sites within YM Store Create inventory numbers
• Plan and control of received stock
• Assures that accurate quantities of product were received by comparing appropriate paperwork
• Replenishment of StockDetermine the Economic Ordering Quantity and the Re-order point level of the stores items goods to avoid out of stock (Maintenance of stock levels)
• Efficiently drive and manage the process of procuring goods and services through the tendering and 3 quote processes for stock replenishment
• Purchase goods or services according to service level agreements between NECSA and the vendor. Constructively work with the vendor and/or business in order to increase item purchases via catalogues / contract
• Effectively handle and solve escalated/emergency situations that requires procurement interventions
• Negotiates with suppliers to achieve best value for money and to clarify key terms (delivery dates, payment terms etc.)

For 3 quote procured goods and services:

• Prepares and processes request (RFQ Document)
• Investigates available and existing suppliers.
• Identifies suppliers which comply with the Necsa procurement procedure, with specific emphasis on B-BBE.
• Negotiates with suppliers to achieve best value for money and to clarify key terms (delivery dates, payment terms etc.)

Issuing of stock

• Print picking slip and picking item to be issued
• Pick stock from the store and handover to the requester
• Ensure that all dispatched stock is correct
• Issue of stock out of the system (Microsoft Dynamics)

Stock Control

• Preform of routing stock counts to ensure accurate inventory.
• Conduct of physical stock-counting annually.
• Accurately check the incoming stock
• Clarifies and resolve discrepancies as required
• Regularly monitor and update inventory records to reflect accurate stock levels.
• Administration and Filling·
• Record Keeping, Proper filling systems for all Purchase Orders and Goods Returned Notes ·
• Sort the delivery note and invoices according to Necsa group entities ·
• Generate system reports as and when required ·
•  Ensuring that the operating environment is clean as per policies and procedures. Move goods into appropriate locations for stocking, keeping pathways clear. Perform ad-hoc projects and tasks as requested SHEQ Management
• Complete BBS observations in order to prevent injuries.
• Ensure that material handling is in accordance with general warehouse and logistics best practices
• Stores product by designated storage areas and adjusting of storage areas accordingly for safe environment.
• Ensure that safety standards of Personal Protection Equipment (PPE) are followed at all times

Key Knowledge & Skills

• Receive stock from Suppliers and inspect goods to verify specifications on the order against the delivery note. Ensure that the required quantity and quality is received and that the goods are not damaged.
• Capture all the required information regarding stock received on the financial system;
• Verify that the price is correct as per the order, generate a Goods Received Voucher (GRV) and enter the batch number and receipt number on the GRV;
• Report price differences to the Section Head;
• Printing of Recommended Reorder Forms, stamp the Supplier, quantity and price, contact person and delivery tamp on the form, hand them to the buyer after approved by the End-user and Section Head;
• Generate return batches for wrongly supplier goods to Supplier by completing required documentation and capture information on the financial system, notify the Supplier to collect the goods from Receiving Department;
• File documents and take a copy of the original tax invoice to the Finance Department for processing;
• Pack goods receiving such as chemicals, components, electrical equipment, etc. on the allocated shelves in the store. Ensure the safe storage and handling of flammable, chemical and contaminated substances and equipment in compliance with regulatory requirements;
• Tag all goods and record the inventory number, work pack number, relevant store name, bin location number and quantity on the tag;
• Issue stock as per the approved stock requisition form and in accordance with the prescribed procedure. Ensure the correct issuing through knowledge and understanding of the small differences in similar stock, such as different valves for different plans, e.g. HF resistant valves which are used in certain plants only;
• Record stock movement by entering the stock physically issued in the Requisition Book and capture it on the financial system.
• Issue available stock as required and in the case of insufficient stock, report this to the Section Head;
• Inform the Section Head timeously of stock levels required ahead of time, such as in the case of a plant shut down for maintenance. This will ensure that minimum stock levels are maintained;
• Update and balance the theoretical stock in the system with physical stock in the stores;
• Report all mechanical defaults, damages, defects and breakages immediately to the Section Head;
• Conduct scheduled stock counts on a quarterly basis and again on an annual basis with the Auditors;
• Operate the heavy vehicle for collection of goods and deliver raw materials to Vendor for manufacturing;
• Receive faulty and damaged components from the plant and check for Safety documentation is completed and submitted with goods e.g. Red card and green card;
• Dispatch mechanical components to the Vendor for repairs and complete the document as per requirements;
• Operate the forklift and overhead crane for loading, offloading and movement of goods on the floor;
• Provide reports on stock movement to Finance when requested;
• Return leaned and repaired usable components to stock. Register the inventory numbers and the value on the financial system;
• Deliver and collect goods to and from clients when required. Knowledge of ISO 9001 requirements;
• Knowledge of SHEQ requirements;
• Knowledge of the theory and principles of Advanced Metrology;
• Knowledge of relevant Necsa Policies and Procedures;
• Capturing Stores Stock movement.
• Issuing of stock.
• Receiving and storage of stock.
• Mark and generate work packs for items receipt.
• Stock counting as per schedule.
• Transport and delivery of components including to Suppliers
• Responsible to see that inventory is safeguarded against theft and damage.
• Responsible for Safety and Quality (SHEQ) in the workplace.

Minimum Qualifications

• At Least 3 year Diploma in Logistics, Warehousing or Supply Chain Management from Tertiary Institution
• Valid code 10 driver’s license
• Computer literacy
• Overhead crane and forklift licenses

Minimum Experience

• At least 2-4 years’ experience in Logistics, Warehousing or Supply Chain Management.
• General store/warehouse experience
• Working knowledge of Solomon ERP programme, Necsa’s Supply Chain Management procedure
• Medical or Pharmaceutical Stores experience