Stores Supervisor at RCL Foods

RCL FOODS is seeking a Stores Supervisor to join the Baking Division. The role will be based in Pretoria West Mill and report to the Procurement Manager.

The purpose of the role is to manage, control and maintain the engineering store. Ensure stock availability to prevent down time or plants coming to a standstill. Adhere to companies’ policies and procedures and best Engineering Stores practices. Manage the receiving, counting, safeguarding, issuing and disposal of stock items to and from the store, ensuring that departmental and business requirements are met.

Minimum Requirements    

• Relevant Degree or B-Tech or Diploma in Engineering/Supply Chain.
• Computer literate with sound knowledge of Syspro and advanced Excel.
• Good knowledge of electrical and mechanical parts used in FMCG environment.
• 5 to 7 years relevant experience in an engineering store environment.
• 2 to 3 years previous experience managing team members.
• Must be able to problem solve and put in preventative measures.

Duties & Responsibilities    
Store Operations and Stock Management:

• Ensure the receiving, issuing and disposal of stores stock is undertaken in accordance with Group procedures at all times. Utilise systems according to agreed processes and procedures.
• Daily check on stock, binned neatly and correctly.
• Ensure correct and timely capturing of supplier documentation and stock issues by the store team.
• Process all new stock take on and ensure that bins are allocated for these new items.
• Utilise ERP system to continuously monitor the inventory in the store.
• Utilising ERP analytics ensure that dynamic or discrete minimum and maximum stock thresholds are always maintained.
• Interact regularly with Business Unit stakeholders to implement optimal inventory levels balancing service levels and the inventory cost.
• Attend daily operational meetings to provide feedback against core performance indicators.
• For stock managed as well as consumables items initiate/ the ordering of replacement stock when minimum stock levels have been reached.
• Initiate the ordering of non-stock items.
• Frequent meetings with the buyer regarding expediting of orders and delivery dates.
• Maintain the protective clothing file and ensure that all items issued to personnel are recorded.
• Manage slow moving stock to prevent excessive stock levels.

Inventory Management:

• Maintaining optimal inventory levels by using MRP and or the IO module data to release PR based on approved reorder levels.
• Approve Buying Requisition from the store team requests before submitting to the Buyer.

Store Team Supervision:

• Update and communicate key performance indicators, best practices as well as current performance to the store team and key parties.
• Supervise the activities of the team to ensure key performance targets are met.
• Coach and support team members where necessary to achieve individual and operational objectives.
• Manage leave and general time management issues in line with company policy.
• Plan team shift patterns and managed overtime accordingly.
• Authorise all time sheets and attendance registers daily.

Safety Health Environment, Quality and Food Safety (SHEQ):

• Manage the systems for always safeguarding the stock in the stores by ensuring that there are adequate security systems in place.
• Enforce health and safety rules at all times.
• Provide training to staff on proper practice within the store.
• Ensure all material safety data sheets are maintained according to HACCP/ISO standards.
• Ensure HACCP/ISO compliance.
• Ensure conformity with SHEQ and Food Safety.

Reporting and Spend Monitoring:

• Provide reports as agreed with Engineering Manager, Maintenance Manager, Senior Buyer and the Procurement Manager.
• Monitor unusual inventory volumes and spend. Highlight key trends formally with procurement manager and senior site engineering personnel.

Deadline:7th July,2025