Supervisor Expenses at Pick n Pay Stores Limited

Description

The purpose of the Expense Query Supervisor position is to ensure that company policies and procedures are adhered to regarding the processing of all expenses-related documentation and the supervision of the expense team.

Minimum Requirements

• Matric, Tertiary qualification would be advantageous
• 3 - 5 years proven experience in an expense work environment
• SAP knowledge of accounts payable module
• Computer literacy and experience in MS Office: Word, Excel, and email
• Previous supervisory experience would be advantageous

Competencies

• Attention to detail
• Accurate, thorough and methodical
• Conscientious (by the book)
• Sense of urgency
• Ability to handle routine work
• Excellent communication skills
• Ability to lead a team
• Excellent people management skills
• Ability to work under pressure
• Excellent query resolution skills (ability to resolve second level queries)
• Continuous and consistent professionalism in all aspects of work

Key Responsibilities

• Ensure that company policies and procedures are adhered to in the accounting and processing of all expenses
• Supervise the expense team
• Review work vendor statements to ensure invoice and PO queries are resolved
• Review vendor ageing on supplier statements and ensure outstanding invoices are resolved
• Review GRIR: aging and resolve outstanding entries with the GRIR Team
• Post invoices/credit memos prepared by the expense clerk
• Handle Automated BOT Invoice Receipting– Process and Queries Resolution
• Inspect key documents, i.e., invoices and contracts, to ensure that the correct authorizing official has signed off the documents and that the correct ledger account and cost centers are used
• Liaise with key players, i.e., LIV, GNFR, Marketing, etc., to resolve supplier queries
• Investigate and follow up on internal departmental queries and requests
• Prepare expense packs and conduct an analysis of ledger accounts to explain unusual variances
• Improve operating efficiencies of the department by addressing risk factors and cited improvement areas for better performance (audit report items, etc.)
• Process monthly accruals and journals
• Facilitate training of staff
• Assist with ad hoc duties as outlined by the Expense Manager or Finance Controller