Creditors & Finance Administrator at RecruitMyMom

Job Description

• This role is critical to maintaining high accuracy in financial processing and supplier payments for a food manufacturing company. Based full-time in-office at the Cape Town premises, you will be responsible for creditors recons, audit-ready document control, and finance administration. Working Monday to Friday (07:00 – 16:30), you will play a vital role in supporting the broader finance team.

Key Responsibilities:

• Process local supplier invoices and credit notes in Pastel, ensuring accuracy and proper GL coding.
• Execute accurate monthly supplier statement reconciliation to maintain optimal accounting records.
• Prepare weekly and monthly payment runs (7th, 14th, 25th, and month-end) in accordance with organisational guidelines.
• Direct and resolve supplier queries promptly to foster and maintain strong professional relationships.
• Verify and upload all incoming invoices to the digital audit repository, checking for VAT compliance, PO matches, GL accuracy, and authorization evidence.
• Maintain complete physical and digital audit-ready supplier files to ensure seamless internal and external reporting.
• Oversee petty cash control and direct stationery management for the office.
• Deliver agile, proactive administrative assistance to support overall finance team operations.
• Part of the duties will be supporting the debtors department.

Requirements

• 2 to 3 years of hands-on accounts payable / creditors clerk experience.
• Demonstrated experience with monthly reconciliation and general ledger coding.
• Solid understanding of VAT compliance, purchase order matching, and audit control processes.
• Strong written and verbal communication abilities.
• High attention to detail with proven organizational skills.
• Friendly and approachable personality.
• Software: Pastel (Sage Evolution) proficiency and Microsoft Excel (Intermediate to Advanced)