Supply Chain Clerk: Demand and Logistics Management at Department Of Tourism

REQUIREMENTS :

• A grade 12 certificate or equivalent. No Experience required.

DUTIES :

• The successful candidate will be responsible for sourcing quotations on CSD and E- portal from service providers; Receiving and recording request for quotations; Updating the request for quotation progress register; Printing invitations and request from selected service providers by sending RFQ’s; Receiving and updating quotations on the register; Evaluating quotations received and compile valuation report; Submitting procurement documents for review and verification; Recording and sending procurement documents for approval to internal users/delegates for signatures; Following up with end users on approval of procurement documents;
• Publishing results/awards of RFQ’s on E-portal; Updating of the departmental contract register; Providing support and guide end users on acquiring finance leases; Updating register for transversal contracts and provide report; Updating register for contracts and provide report; Updating finance lease register and provide report; Filing the SLAs of contracts; Sending documents to supervisor for verification; Compiling monthly reports on RFQ’s /RFPs timely; Updating the progress and status on RFQ’s/RFQ’s; Maintaining filing of valid BEE certificate or sworn affidavit for the awarded service providers;
• Attending to queries daily from internal and external client either telephonically or by email; Providing feedback to the internal client; Verifying compliance of the supplier on the procurement documents received; Checking the correctness of CDS report; Checking compliance on Tax status of suppliers and verified banking details; Checking the validity of the quotation; Ensuring that the SBD1 and SBD4 are completed and signed by the bidder; Checking the Directors of the service providers are not employed by the state; Compiling comparative schedule and submit for review.