Supply Chain Clerk Supervisor at Department of Water and Sanitation

Requirements

• A Senior/Grade 12 certificate or relevant qualification. Three (3) to five (5) year experience in Supply Chain Management. The disclosure of a valid unexpired driver’s licence.
• Knowledge of supply chain management administration procedure. Knowledge of financial legislation. Knowledge of Government Logistics Management System and LOGIS. Knowledge of PFMA, Treasury Regulation and Supply Chain Management Practice notes.
• Knowledge of supply chain management. Knowledge of procurement policies and legislation. Disciplinary knowledge of labour law. Knowledge of treasury regulations. Knowledge of dispute resolution policies. Understanding Social and Economic development issues. Basic Financial Management.
• Knowledge Management. Problem solving and analysis. People and diversity management. Client orientation and customer focus. Efficient communication skills, accountability and ethical conduct.

Duties

• Render demand, acquisition, logistics and contract management support services. Render the supply chain management administrative roles. Follow relevant policies and regulations in supply chain management activities. Facilitate the procurement planning, acquisition and logistics of goods and services. Capture the acquisition requests on electronic purchasing system.
• Provide a Secretarial support function to Bid-Committees. Provide administrative duties during the tender/bid briefing sessions. Assist with the tender compilation of bid documents and confirm if it is in line with applicable SCM prescripts and processes. Respond to specific queries during the tender/bid briefing sessions. Open bid documents and check the responsiveness and non-responsiveness of documents.
• Provide assistance in the review of the scope of the Terms of Reference (TOR). Assist with the monitoring of validity period of closed tenders. Assist in the co-ordination and execution of the bidding process. Arrange and attend bid Evaluation committee meeting. Prepare register for bidders. Prepare scoring model/tender recommendation and evaluation reports. Preparation/ screening of recommendation for Adjudication.
• Supervise the Logistical Management Processes and compliance thereof. Ensure orders for correct goods and services are placed, checked, verified, received and paid to correct Supplier. Assist in updating the Contract registers and contract management. Supervise the Supply Chain Management financial and human resources.
• Manage personnel in accordance with human resource prescripts and DPSA PMDS process. Check the compliance with SCM prescripts and processes. Render administrative services to supply chain Acquisition Management. Assist in implementation of SCM policies, processes, and procedures.