Supply Chain SA Executive Assistant at Nando's

• The SA Supply Chain Department is looking for an Executive Personal Assistant (PA) who is proactive, a team player, performs well under pressure, and enjoys challenges across multiple functions. The successful candidate will provide project administrative support and overall executive assistance/secretarial support to the SA Supply Chain Lead and greater Supply Chain team. 

Minimum Requirements    

• Matric or NQF 4
• National Secretarial Diploma (Advantage)
• Attention to detail and accuracy (Advanced)
• Communication skills (Written and Verbal)
• Record Management Skills 
• Organizing skills

Duties and Responsibilities    
Administration

• Manage and maintain the SA Supply Chain Lead's schedule which includes daily time and diary management, and the coordination of logistics as required. 
• Screen all incoming calls of the SA Supply Chain Lead and manage correspondence where applicable. 
• Schedule and arrange appointments, teleconferences, and video conferences as required by the SA Supply Chain Lead and greater department. 
• Coordinate the arrangement of conferences, workshops/team-builds and seminars, etc. - including any arrangements required for relevant Suppliers. 
• Coordinate and arrange management meetings for the SA Supply Chain Lead and ensure that agendas are prepared, all documentation is in order, and everything runs smoothly - this includes catering arrangements and any other related requirements. 
• Deal with all routine correspondence and draft responses accordingly.
• Maintain an appropriate and effective filing/record management system. 
• Do all the travel arrangements of the SA Supply Chain Lead/greater Supply Chain team which include: Travel schedules and itineraries of Flight bookings and accommodation; the possible arrangement of visa and foreign exchange; the arrangement of transport.
• Perform general administrative duties such as the preparation of presentations, reconciliation of expense reports, and maintenance of a records management system.
• Provide project administrative and secretarial support to the SA Supply Chain Lead and greater Supply Chain team.