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  • Posted: Mar 5, 2025
    Deadline: Not specified
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  • The Financial and Fiscal Commission is an independent, objective, impartial and unbiased constitutional advisory institution. It is a permanent expert Commission with a constitutionally defined structure, set of generic responsibilities and institutional processes. The Commission has the responsibility to advise and make recommendations to Parliament, provin...
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    Supply Chain Specialist

    MINIMUM REQUIREMENTS

    • Bachelor Degree in Finance.
    • In addition, a certificate/ diploma in Procurement Management or Supply Chain.

    EXPERIENCE

    • 5 years relevant experience in Supply Chain Management of which 2 years must have been at Government Procurement or Supply Chain environment on a supervisor level.
    • Experience in implementing supply chain management legislation.
    • Experience in drafting contracts and contract management.
    • Intermediate to advanced computer literacy.
    • Experience in Sage 200 and Sage 300 software systems.
    • Excellent report writing skills and communication skills.
    • Project management and organisational skills.
    • Ability to maintain high level of confidentiality and top secret.

    PERFORMANCE AREAS

    SUPPLY CHAIN POLICIES AND PROCEDURES

    • Review and Monitor Supply Chain Policies, Procedures, Standard Operating Procedures, Procurement Plan and relevant governance documents.
    • Ensure implementation of Supply Chain Management (SCM) prescripts.
    • Manage compliance deviations and implement corrective actions where applicable.
    • Ensure that the contract register is updated and maintained at all times.

    DEMAND MANAGEMENT

    • Develop and Collate the annual FFC Procurement Plan in line with the approved budget to ensure that the annual performance plan is supported.
    • Ensure implementation and coordination of Preferential Procurement legislative prescripts.
    • Compile gap analyses and resolve any identified gaps in the Supplier database on the Accounting System (Sage Evolution).
    • Perform Demand Management and Market Analysis and efficient and effective procurement strategies for the approved procurement plan.
    • Provide ongoing in-house staff training on procurement policy and procedures and arrange for Bid committees training where required.
    • Facilitate the FFC tender processes.

    ACQUISITION MANAGEMENT

    • Implement acquisitions in line with the standard operating procedures.
    • Ensure that the request is in compliance to the Terms of reference and procurement plan, and Terms of Reference.
    • Ensure that all acquisition is done in accordance to the legislative prescripts and that segregation of responsibilities is maintained at all times.
    • Ensure that purchase orders are completed appropriately and signed off by the delegated authority.
    • Maintain the Central Supplier database and e-tender platforms of the FFC.
    • Ensure proper record keeping and archiving all supply chain documentation.

    CONTRACT MANAGEMENT

    • Draft award letters and ensure that they are signed by the delegated authority.
    • Draft contracts and Service Level Agreements and ensure that these are duly signed and filed.
    • Develop, implement and maintain a contract management process to ensure that contracts and amendments to contracts are in writing and contract terms are in accordance with applicable standards and statutory requirements.
    • Develop systems and processes for supplier evaluation and monitoring.
    • Attend Contract Management in accordance to its terms and conditions.
    • Ensure compliance with contracted requirements and deliverables

    SCM COMPLIANCE AND RISK MANAGEMENT

    • Monitor the adherence to and act upon non-compliance with the Supply Chain Management policy by designing internal control documents and implementing process and document reviews.
    • Ensure the identification and mitigation of procurement risks.
    • Ensure that all approved suppliers meet compliance requirements of relevant legislation.
    • Ensure the maintenance of non-compliance, irregular and fruitless and wasteful expenditure registers in compliance to National Treasury guidelines.
    • Collate and monitor procurement budget and reporting.
    • Provide Reports promptly including reports on noncompliance, irregular and fruitless and wasteful expenditure in line with National Treasury reporting requirements.
    • Maintain the action audit Improvement Plan for Supply chain and ensure that findings are rectified and the internal control environment is strengthened.
    • Identify potential regulatory and non-regulatory supply chain risks through ongoing risk assessments.
    • Maintain a comprehensive risk management framework across Supply Chain.
    • Assist to maintain the asset register.

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    Method of Application

    Interested and qualified? Go to Financial and Fiscal Commission on www.ffc.co.za to apply

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