Job Opportunities at Financial and Fiscal Commission

MINIMUM REQUIREMENTS

• Bachelor’s Degree or National Diploma in Communication/ Public Relations/Media Relations/Marketing. 

EXPERIENCE

• A minimum of 4 years relevant experience, of which at least 2 years should be at supervisory role.
• Experience in Professional Business Writing.
• Effective written and verbal communication skills.
• Ability to maintain high level of confidentiality and top secret.
• Computer literate.

PERFORMANCE AREAS

EFFECTIVE AND EFFICIENT IMPLEMENTATION OF THE MARKETING AND COMMUNICATIONS STRATEGY

• Develop, implement, and review the Marketing and Communications Strategy.
• Ensure that the deliverables are budgeted.
• Ensure timeous completion of the procurement plan.
• Develop and implement Manage the branding manual and ensure compliance by all users.

BRANDING MANAGEMENT

• Develop, manage and execute marketing and branding strategies.
• Co-ordinate the development of branding and marketing material for FFC internal and external events.
• Liaise with relevant stakeholders on branding and protocol arrangements when hosting stakeholders.
• Develop, implement, review and ensure version control of all FFC branding templates.
• Monitor internal and external usage of FFC branding.

EVENTS MANAGEMENT AND COORDINATION

• Ensure appropriate planning, implementation, and managing of FFC events.
• Prepare detailed proposals and plan for each event, for approval according to FFC internal protocols.
• Attend to the registration process for all FFC events and ensure integrity and responsiveness of the process.
• Prepare write-up about the event and participation for FFC communique.
• Prepare business presentations and reports.
• Ensure that announcements, invitations, programmes and so forth are sent out timeously to stakeholders.
• Manage and coordinate protocol arrangements for the Commission, CEO and EXCO for events.
• Coordinate post-event evaluation and analysis.

COMMUNICATIONS

• Coordinate and manage campaigns by partnering with relevant staff, according to internal protocol, to support the internal culture and value proposition.
• Ensure that approved communication plans and campaigns are implemented promptly.
• Manage the end to end communication strategy for staff within FFC internal protocols.
• Identify and enable effective and measurable communication platforms.
• Coordinate publications content.
• Assist in media monitoring and liaison management.
• Compile and submit monthly, quarterly and annual reports.
• Upload approved content on website and social platforms according to internal FFC protocols.

STAKEHOLDER RELATIONS

• Manage and execute internal and external stakeholder events.
• Develop an annual programme for stakeholder engagements for approval.
• Ensure implementation of the approved programme for stakeholder engagements.
• Ensure that the management and communication with stakeholders (Internal and external), media, social network administrators and service providers are carried out promptly and professionally.
• Manage the social media communications within the framework of FFCs Policies.

GOVERNANCE AND COMPLIANCE

• Ensure that the Policies, Procedures and Strategic documents relating to Marketing and Communications are updated at all times.
• Ensure the identification and mitigation of risks related to Marketing and Communications.
• Ensure that any failure to comply with legislation or the Marketing and Communications Policies and Procedures are brought immediately to the attention of the CEO.

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MINIMUM REQUIREMENTS

• Bachelor Degree in Finance.
• In addition, a certificate/ diploma in Procurement Management or Supply Chain.

EXPERIENCE

• 5 years relevant experience in Supply Chain Management of which 2 years must have been at Government Procurement or Supply Chain environment on a supervisor level.
• Experience in implementing supply chain management legislation.
• Experience in drafting contracts and contract management.
• Intermediate to advanced computer literacy.
• Experience in Sage 200 and Sage 300 software systems.
• Excellent report writing skills and communication skills.
• Project management and organisational skills.
• Ability to maintain high level of confidentiality and top secret.

PERFORMANCE AREAS

SUPPLY CHAIN POLICIES AND PROCEDURES

• Review and Monitor Supply Chain Policies, Procedures, Standard Operating Procedures, Procurement Plan and relevant governance documents.
• Ensure implementation of Supply Chain Management (SCM) prescripts.
• Manage compliance deviations and implement corrective actions where applicable.
• Ensure that the contract register is updated and maintained at all times.

DEMAND MANAGEMENT

• Develop and Collate the annual FFC Procurement Plan in line with the approved budget to ensure that the annual performance plan is supported.
• Ensure implementation and coordination of Preferential Procurement legislative prescripts.
• Compile gap analyses and resolve any identified gaps in the Supplier database on the Accounting System (Sage Evolution).
• Perform Demand Management and Market Analysis and efficient and effective procurement strategies for the approved procurement plan.
• Provide ongoing in-house staff training on procurement policy and procedures and arrange for Bid committees training where required.
• Facilitate the FFC tender processes.

ACQUISITION MANAGEMENT

• Implement acquisitions in line with the standard operating procedures.
• Ensure that the request is in compliance to the Terms of reference and procurement plan, and Terms of Reference.
• Ensure that all acquisition is done in accordance to the legislative prescripts and that segregation of responsibilities is maintained at all times.
• Ensure that purchase orders are completed appropriately and signed off by the delegated authority.
• Maintain the Central Supplier database and e-tender platforms of the FFC.
• Ensure proper record keeping and archiving all supply chain documentation.

CONTRACT MANAGEMENT

• Draft award letters and ensure that they are signed by the delegated authority.
• Draft contracts and Service Level Agreements and ensure that these are duly signed and filed.
• Develop, implement and maintain a contract management process to ensure that contracts and amendments to contracts are in writing and contract terms are in accordance with applicable standards and statutory requirements.
• Develop systems and processes for supplier evaluation and monitoring.
• Attend Contract Management in accordance to its terms and conditions.
• Ensure compliance with contracted requirements and deliverables

SCM COMPLIANCE AND RISK MANAGEMENT

• Monitor the adherence to and act upon non-compliance with the Supply Chain Management policy by designing internal control documents and implementing process and document reviews.
• Ensure the identification and mitigation of procurement risks.
• Ensure that all approved suppliers meet compliance requirements of relevant legislation.
• Ensure the maintenance of non-compliance, irregular and fruitless and wasteful expenditure registers in compliance to National Treasury guidelines.
• Collate and monitor procurement budget and reporting.
• Provide Reports promptly including reports on noncompliance, irregular and fruitless and wasteful expenditure in line with National Treasury reporting requirements.
• Maintain the action audit Improvement Plan for Supply chain and ensure that findings are rectified and the internal control environment is strengthened.
• Identify potential regulatory and non-regulatory supply chain risks through ongoing risk assessments.
• Maintain a comprehensive risk management framework across Supply Chain.
• Assist to maintain the asset register.

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MINIMUM REQUIREMENTS

• Master’s Degree or equivalent in Economics / Public Finance or a related field.
• 5 years’ work experience in research/analysis, project formulations, implementation, reviews and evaluations, quantitative analysis and modelling within a Public Finance / Public Policy environment.
• A minimum 2 years leadership/management experience

EXPERIENCE

• Public sector finance management, budgeting process, economic statistical research, statistical and economic modelling using data.
• Knowledge of Analysis of Government Budgets and the Intergovernmental Fiscal Relations system.
• Government Finance Statistics
• Financial Market Analysis
• Public Sector Statistics
• Quantitative analysis and applied research skills
• A proven track record in terms of written research and / or publications.
• Experience in teamwork and research project coordination.
• Experience in managing a research team including providing coaching, guidance and record keeping.

PERFORMANCE AREAS

Provision of strategic leadership and conduct policy research in the Unit

• Conduct, write and disseminate policy analyses on fiscal and economic policy issues as it relates to public finance and development outcomes.
• Maintain and update quantitative and qualitative economic, financial, or statistical databases.
• Process, consolidate, and transform data sets within and between databases using statistical and/or econometric techniques.
• Produce reports and critical commentary (including budget review) on the bill cost estimates and spending projections in the Division of Revenue Bill (Act), including multiyear baseline projections for the total national budget and the provincial and local mandate statements.
• Guide the Unit regarding conceptualisation and implementation of research plans and projects.

Revenue and Expenditure Research, Development and Commentary

• Develop research plans for the Unit in line with FFC Strategic Plan.
• Conduct data and information analysis and formulate recommendations.
• Overseeing the updating of relevant project database requirements.
• Serve as a team member on the various working groups and discussion forums of the FFC.
• Representation and championing the FFC on stakeholder engagement

Conducting evidence based and quality research for the FFC Annual Submission on Division of Revenue, FFC response to the Medium-Term Budget Policy Statement, FFC Submission on the Division of Revenue Bill and on FFC Special Projects

• Provide budget analysis and input on economic issues
• Present findings to FFC internal and external stakeholders as required.
• Participate in research working groups and discussion forums.

Management and optimisation of all Unit functions, processes and procedure

• Develop, coach and mentor unit’s research team
• Oversight and management of Unit budget
• Oversight and implementation of all research policies and outputs for the Unit
• Oversight and compliance with quality management standards and procedures pertaining to research.

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MINIMUM REQUIREMENTS

• Master’s Degree or equivalent - in Economics, Commerce, Econometrics, Statistics, Business Administration with a research focus and Public Administration.
• Three years’ work experience in Economic Research with proven track record of written research and / or publication.

EXPERIENCE

• Proven knowledge of Quantitative Analysis.
• Public Finance and Policy Environment exposure.
• Well-developed applied research skills and data management capabilities.
• Exposure to / knowledge of the Constitution and the Intergovernmental Fiscal relations systems.
• Good analytical and problem-solving skills to develop research design and approach.
• Experience in research project solo and in teams from start to finish with solid foundation of document controls and management.
• Understanding of the Medium-term Budgeting Framework, budgeting cycle and planning
• Programme evaluation and impact assessment methodologies.
• Ability to present research findings to diverse audiences.
• Experience in writing research reports and publications.
• Knowledge of current economic issues and trends.

PERFORMANCE AREAS

Annual Submission for Division Of Revenue with Recommendations

• Conduct evidence-based research in specific areas related to the approved Research Plan.
• Formulate draft recommendations relating to financing and the DOR within the approved Plan.
• Prepare chapters as directed for the annual DOR Submission.

Conduct Policy Research using empirical evidence and data

• Conduct Policy analysis on fiscal and economic issues related to public finance and development outcomes.
• Ensure the processing, maintenance and update of quantitative and qualitative economic, financial and statistical databases to substantiate research outputs and outcomes.

Budget Analysis

• Conduct analysis of the Budget with regard to Research Portfolio areas with data.
• Maintain the data models for future budget analysis and time series analysis
• Produce Reports regarding budget analysis substantiated by budget data analysis.

Data And Record Management

• Ensure that all data and records are maintained and archived according to FFC internal processes.

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MINIMUM REQUIREMENTS

• Degree in Commerce or Law.
• At least 5 years of experience in a governance, risk, and compliance environment and 3 years on a management level.

EXPERIENCE

• Additional qualification/certification in business continuity, compliance, ethics, governance, and risk will be an advantage.
• Membership of either the Institute of Risk Management, Ethics Institute, or Compliance Institute SA will be an advantage.
• Excellent interpersonal and critical thinking skills.
• Computer literate.

PERFORMANCE AREAS 

RISK MANAGEMENT

• Develop and implement a comprehensive risk management strategy and annual plans that align with the FFC’s strategic objectives and risk appetite.
• Develop, implement, and maintain an Enterprise Risk-Wide Risk Management Framework and applicable Policies and Procedures.
• Ensure compliance with relevant laws, regulations, and industry standards.
• Lead the implementation of an enterprise-wide risk management framework to integrate risk management practices across all the divisions and sub-divisions.
• Facilitate the Identification, assessment, and prioritization of risks across the organization, including financial, operational, strategic, project, ethics, and compliance risks.
• Develop and oversee the implementation of risk mitigation strategies and action plans to minimize potential negative impacts on the organization.
• Provide regular risk reports to the CEO, Executive Team, and the Commissioners, highlighting key risks, trends, and mitigation strategies. Communicate risk management strategies and objectives to stakeholders at all levels.

COMPLIANCE MANAGEMENT AND ETHICS MANAGEMENT

• Develop and implement a compliance management framework that includes a charter, policy, procedures, and compliance manual.
• Develop a compliance management strategy and the annual plan.
• Perform compliance risk identification, assessment, and management.
• Develop and implement a compliance risk management plan following the approved standards, methodologies, and tools.
• Develop ethics management framework, policy, and procedures.
• Develop an ethics management strategy and annual plan.
• Perform ethics risk assessment, mitigation, and develop ethics management risk profile.
• Develop and review the code of conduct, whistle-blower policy, fraud policy, and response plan.
• Report the compliance management and ethics management status of the organization to the CEO, EXCO, and Audit and Risk Committee.

BUSINESS CONTINUITY

• Determine and develop a business continuity plan and implementation strategy.
• Develop an incident management plan.
• Develop ethics management framework, policy and procedures
• Work closely with ICT to develop/ maintain disaster recovery plans for critical systems and applications.
• Report the business continuity status of the organization divisions to the CEO, EXCO, and Audit and Risk Committee

PEOPLE MANAGEMENT

• Manage human and financial resources under the custody of the function.
• Manage the performance of the staff in the sub-division.
• Performs other related duties as assigned.
• Ensure a safe and healthy working environment for all staff members

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MINIMUM REQUIREMENTS

• An appropriate B Degree (NQF level 7) or Three (3) year Diploma (NQF level 6) in Financial Management or equivalent.
• 4 years relevant experience in management accounting at least 2 years supervisory/management level.

EXPERIENCE

• Intermediate to advanced computer literacy
• Exposure to relevant financial packages – Pastel, Accpac and so forth
• Experience in management of accounts staff – Creditors and Bookkeeping Control and Payroll Administration.
• Experience in planning and monitoring of management accountant systems.
• Knowledge of Public Administration
• Excellent interpersonal and problem resolving skills.
• Computer literate.

PERFORMANCE AREAS

Manage the financial planning, budgeting, and reporting subdivision

• Monitor the policy and legislative framework to ensure that cognisance is taken of new developments.
• Develop, implement and review applicable Policies and Processes.
• Monitor cash flow and submit cash flow reports and plans as required.
• Monitor compliance to financial prescripts.

Undertake financial planning, budgeting, and reporting work as required

• Planning – Ensure that information for planning purposes is collected and analysed thoroughly.
• Budgeting – Manage, review, analyse and quality assure the budget preparation process.
• Reporting – Coordinate, review, analyse and quality assure the management accounting reporting processes.

Monitoring and Reporting

• Management of risk and audit queries.
• Provide information for audits within agreed time after receipt request.
• Provide financial management support.

Manage the roll-over, adjustment estimates, and virement process

• Ensure that information on the requirement for roll-over requests are disseminated timeously to the responsible Executive Managers.
• Ensure that all roll-over requests are considered, proposal developed and submitted timeously to the CFO for consideration.
• Ensure that the approved roll-overs are incorporated in the adjustment’s budgets.
• Assess the need for additional funds required from the adjustment estimates process through monitoring of expenditure trends.
• Ensure the assessment of expenditure trends and the development of proposals on the virement or shifting of funds.

Manage the unit financial planning, budgeting, and reporting.

• Ensure the maintenance of financial discipline within the Unit.
• Develop and manage the operational plan of the Unit and report on progress as required.
• Develop, implement, and maintain processes to ensure proper control of work.
• Compile and submit all required administrative reports.
• Attend to the procurement and asset management.
• Quality control of work delivered by staff.
• Provide functional technical advice and guidance.