Systems Administrative Clerk Intern - CPT at WastePlan

Job Summary

• The Systems Administrative Clerk Intern plays an integral role in managing administrative tasks associated with project management, training organization, priority task scheduling, and system audits. This position requires a detail-oriented and organized individual capable of ensuring project delivery within the agreed scope and managing scope amendments effectively.

Responsibilities

Project management

• Keep accurate records of all active and planned projects
• Regularly communicate with stakeholders to update and track project progress
• Maintain the system with current project statuses and updates
• Present project progress and status in regular meetings
• Ensure all projects are delivered as per the agreed-upon scope
• Initiate and manage the scope amendment process if changes are requested during development, trial phases, or post-completion

Organizing training                                                                                      

• Identify training needs based on system reports and staff requirements
• Schedule and coordinate training sessions, considering optimal timing and resource availability
• Ensure training completion and proper documentation

Scheduling and completion of high-priority tasks

• Work with regional team members to identify, schedule, and complete high-priority tasks in a timely and accurate manner
• Monitor and report on the progress and quality of these tasks

Systems audits and checks

• Conduct monthly audits to ensure proper system usage across all departments
• Report, escalate, and follow up on any discrepancies or issues identified

Requirements

• Degree in Business Administration, Computer Science, Information Systems or a related field
• High proficiency in Microsoft Office, especially Excel, is essential