TA Administrator at Oasis Crescent

Role Function

• The core function of the position is to process transactions, MIS reporting and performing reconciliations.

Accounting:

• Daily application processing, valuations, reporting, reconciliations and documentation are
• completed accurately and timeously.
• Client files storage, archiving and easily accessible and retrievable.
• Prepare the reconciliation of the inflows of client funds and allocation of correct units to
• correct clients.
• Process of loading of new client applications.
• Conduct anti-money laundering verifications.
• Processing & authorising on system with regard to purchases, redemptions, switches,
• adjustments & transfers relating to client investments, monthly retirement fund contributions, etc.
• Client applications received via fax are correctly sorted and allocated.
• Prepare the daily transfers to capital sheets per fund in order to affect creation/liquidation on the fund.
• Verify repurchase instructions for the confirmation of account numbers and client signatures.
• Prepare the manual debit order uploads on a weekly basis.
• Prepare the new client packs.
• Upload of repurchase instructions onto the electronic banking system.
• Perform upload, verification and first Authorising of instructions onto Fin Switch – an electronic
• instruction platform for other linked investment service providers.
• Scanning and linking of applications received onto the system.
• Employee Benefit contributions (loading and processing).
• Prepare the client's unclaimed benefit reconciliations and ensure that all exceptions are highlighted and reconciled.
• Prepare PAYE payments due and ensure that all exceptions are highlighted and reconciled.
• Prepare the registration pack of participating employer and ensure that all exceptions are investigated and reconciled.
• Prepare welcome letters and ensure that all exceptions are investigated and reconciled.
• Prepare the collection of commission from the inflow accounts and paying to the relevant brokers. Prepare the calculation of monthly broker and trailer commission payments.
• Preparation of monthly broker and trailer commission statements and management reports.
• Prepare the Debit order uploads on a weekly basis.
• Liaising with clients on follow-ups and client queries where necessary.
• Administration of client withdrawals (Applying for tax directives at SARS and following up with HOD/principal officer with regard to signing off).
• Client Servicing (ensure that client calls are answered timeously, their queries resolved timeously and accurate information is provided to them).
• Prepare the reconciliation of bank accounts on daily basis.
• Prepare the reconciliation of assets and liabilities on daily basis.
• Preparing the data for the annual audit present to the Supervisor for the first review

Reporting

• Reports to Transfer Agency Supervisor and Transfer Agency Manager

Qualification Requirement

• Bachelor’s Degree / Honors Degree (FAPM/ Accounting).
• Expert on Microsoft Office (Word, Excel, Outlook, PowerPoint).

Competencies (Attribute & proficiencies, soft-skills)

• Excellent communication, reporting and interpersonal skills, verbal and written.
• Strong presentation skills with the ability to sell effectively
• Strong negotiation skills. Strong personality to be able to tackle difficult and sensitive
• situations.
• Driven and personally motivated to succeed.
• Capability to effectively multitask.
• Ability to work well under pressure.