Teaching And Learning Assistant at ADvTECH

Purpose of Position

• To reduce administrative tasks on the T&L team in order to use their time on academic specific outputs and in turn positively impacting the success rate and graduation rate.

Education (formal qualification requirements) – minimum

• 3year Diploma

Education (formal qualification requirements) – ideal

• Degree and/or Education qualification

Legal Requirements

• No criminal record  
• Training
• MS Office (Excel intermediate to advanced)
• Data handling

Experience

• Senior Administrator
• 2-3 years
• Tutors/ clerk (public institutions)
• 2-3 years
• Data capture and handling
• 2-3 years

Position Description
KPA / Main Outputs and Responsibilities for this Position

Detailed Description

Administration  (50%)

• Filing of lecturer/ student consultations
• Peer review documentation and administration 
• Assist and support in material issuing and collecting for lecturers (lecturer resource pack, lecturer handbook, access tag, notebook,stationery).
• Ordering stationery for lecturers. 
• Ensuring the timetable is issued to OPS for capturing purposes on CAMS.  
• Compiling and coordinating assignment due dates in association with PC and OPS team.
• Administrative duties relating to Lecturer/ Student Orientation and any other student support workshops offered by the T&L (feedback forms, registers etc.).
• Agenda setting, minute of meetings (Academic Committee Meeting).

2)      Event Management
     (10%)

• With the support and input from the PM/HOA arranges and  coordinates T&L events such as, Lecturer and student Orientation, HoP visits, Directors Visit, Pulse visit, Celebrating T&L, Top     Achievers Awards, CAT and CSO visits.                  
• Manages and coordinates bookings of venues; Coordinates catch up/master/ booster session schedules as per information received             from PM/HOA
• Graduation RSVP’s for lecturers (academic regalia, attendance, seating arrangements).

3)      Data Handling (data input and output)          (20%)

• Keep trackers updated 
• Student intervention tracker

Research tracker

• Lecturer development tracker
• Internal moderation tracker
• Capturing of RCLearn hours as per RCLearn reports
• Assist with SETS admin (opening of links, pulling reports) 

4)      IC Administration      (15%)
      
Printing of claims 

• Getting lecturer availability from lecturers for timetabling
• Issuing of timetables to lecturers once available
• Lecturer availability for consultations
• Creating lecturer profile on APS
• Uploading of documents on APS (qualifications, ID etc.)

5)      Management of T&L Resources    (5%)
         (5%)

• Checking of venue readiness (whiteboard, proxima, air conditioning, tables, and chairs).
• Ensuring venue sizes are correct as per timetable 

Competencies

• Attention to detail, time management, problem solving, operator (gets things done), interpersonal and communication skills.

Deadline:11th July,2024