Team Assistant: Cadet & Foundational Management at National School of Government

REQUIREMENTS :

• A recognised National Diploma or equivalent (NQF level 6) in Office Administration, Business or Public Administration, Project Management.
• Experience: Two (2) to three (3) years’ relevant experience in the administration field. 

DUTIES :

• Plan, organize and monitor administrative activities pertaining to the Chief Directorate, including aiding in the identification of appropriate strategies to meet capacity development needs.
• Implement appropriate systems to monitor the provision of high-quality capacity development through formal courses, programmes, workshops and seminars, just-in-time interventions, and follow-up institutional support, as required. Conduct elementary research as required to support the strategic advice that is provided to ensure the appropriate context and transformational curricular decisions, progressive content choices, and digitally responsive delivery modalities.
• Draft letters, memoranda, reports, and submissions as may be required as well as dissemination of information to stakeholders. Assist the Chief Director to provide support in curriculum formulation and content, including the identification of platforms and partners. Assist the Chief Director to support the development and/or enhancement of facilitator, moderator and assessor competence profiles based on capacity development content and delivery requirements.
• Support the Chief Director to determine requirements and capabilities towards the appointment and/or contracting of panel of experts, partners and HEIs. Assist the Chief Director to provide support to management of the conclusion of MoUs and/MoAs with identified partners for capacity development content and enablement.
• Assist the Chief Director to support the review and update of curriculum content. Support the Chief Director to lead in the orientation of capacity development offerings. Implement appropriate systems to monitor capacity development delivery performance (training numbers and revenue generation). Assist the Chief Director to manage collaborative review, regular quality assurance, and feedback sessions with internal and external stakeholders Manage the calendar of the Chief Director, including discretion on acceptance of meetings, adequate preparations for meetings and secretariat support.
• Co-ordinate all documentation relevant to budget management of the chief directorate, including funding requirements, procurement planning, payments to service providers and petty cash. Co-ordinate all documentation relevant to human resource management and development of the chief directorate, including leave management, performance management and skills development. Plan and co-ordinate domestic and international travel, including approval, itineraries, and claims.
• Manage a compliance and management reporting calendar for the chief directorate to ensure timely and accurate reporting. Manage logistical arrangements for all meetings, including venue, catering, and equipment.