Team Lead: Part Sourcing at Telesure Investment Holdings (TIH)

Job Purpose

• Ensure successful supplier management and successfully implement all directives, policy and procedures according to the operational plan. Support and share knowledge and skills with the team assigned to them to achieve the required operational results.

Responsibilities

Operations Management

• Supervise others working within established operational systems. Implement, drive and monitor group strategy and operational efficiency through team members and systems to achieve group targets and results (savings ratio's, cost effectiveness, resource management etc.). Ensure that team members execute work activities on time in accordance with the required operational and quality standards. Ensure team members are knowledgeable about TIH products and service standards.

Supplier Management

• Maintain contact with business-critical suppliers and respond to complex incidents with suppliers or supplies/services to analyze performance and provide feedback on key supplier management indicators and SLA's

Operational Compliance

• Monitor and review performance and behaviors within area of responsibility to identify and resolve non-compliance with the organization's policies and relevant regulatory codes and codes of conduct. Maintain and renew a deep knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct, and ensure own work adheres to required standards. Relate and communicate all new or revised policies, procedures and /or processes to team members to ensure they have the most up‐to‐date and current information. Identify, assign, and follow‐up on work activities of team members in accordance with operating procedures to contribute the management control system.

Contract Management

• Deliver required outcomes by managing relationships with contract service providers while working within an established contract management plan. Manage the completion of settled claims by ensuring that suggested sourced parts are still available and liaise with suppliers and repairers when issues arise. Investigate the validity of price difference logged on sourced parts to ensure the repairer has procured and used the suggested parts at the suggested price.

Work Scheduling and Allocation

• Develop short- or medium-term work schedules in order to achieve planned commitments. Approve overtime or use additional resources as needed. Coordinate individual team member’s work assigned/schedules and leave requests to consistently have the required capacity within a team to meet operational requirements.

Recommendations

• Provide information and clarification on existing procedures, processes and precedents. Ensure accurate decision making and mitigation of risk in all decision making.

Leadership and Direction

• Explain the local action plan to support team members in their understanding of what needs to be done and how this relates to the broader business plan and the organization's strategy, mission and vision; motivate people to achieve local business goals. Support team members by sharing knowledge, information and problem-solving recommendation to achieve the required operational results.

Performance Management

• Respond to personal objectives and use performance management systems to improve personal performance. Monitor the performance of the team; allocate work and review completion, take appropriate corrective action to ensure timeliness and quality; contribute to formal individual performance management and appraisal. Conduct daily performance discussions (huddles) to monitor and review operational performance against the plan with the team in order to improve and/or achieve the required operational results. Continuously assess the need for training or performance improvement of individual team members and implement action plans to enhance overall team performance. Establish goals and objective for self and team and implement and measure accordingly to support or improve job performance (experience, ability, competence.) by completing performance reviews and competency matrix. Ensure that all recruitment and employment is carried out in accordance with company policy.

Continuous Improvement

• Contribute to reviewing existing operations in own area of work and generate new ideas to assist in identifying continuous improvements. Identify practices for improvement and make recommendations to functional Business manager for consideration.

Data Collection & Analysis

• Produce accurate reports for others by collating and analyzing data using pre-set tools, methods and formats. Collect and submit reports specific to team data as part of the Management Control System.

Personal Capability Building

• Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Education

• Grade 12/ SAQA Accredited Equivalent (Essential); Diploma or equivalent qualification in management (Advantageous); Certification on the Abuntex system (Advantageous)

Experience

• 3 - 4 years related experience in an assessing and/or parts environment (Essential); 2 years’ experience in the short term insurance environment (Advantageous). 3 or more years management experience (Essential)