Temp HR Coordinator at The National Film and Video Foundation (NFVF)

Job Purpose:

• To provide human resources related administrative services to the organisation’s business units.

Qualification & Experience:

• Degree in Human Resources Management/Industrial Psychology;
• 1-2 years relevant working experience (internship experience considered);
• Knowledge of South African labour legislation.

Key Responsibilities:

Payroll Administration:

• Add and terminate employees on payroll system;
• Capture all necessary salary information and process leave/travelling/overtime on system;
• Capture and amend pension and medical aid contributions;
• Ensure correct employee and company contribution;
• Update UIF records;
• Distribute payslips to staff;
• Receive and resolve payroll queries;

Distribute IRP5s annually Administration:

• Generate contract of employments for new employee;
• Generate staff files;
• Keep all staff files correct with all relevant documentation;
• Audit staff personnel files monthly;
• Inform line manager of staff achievements/additions to dependents etc;
• Inform medical aid of new members and ensure completion of documents;
• Liaise with the medical aid administrator;
• Resolve queries;
• Inform provident fund of new members or terminations;
• Provide quarterly reports to HRM on leave balances.

Recruitment and Selection:

• Assist with compiling and placement of job adverts;
• Liaise with recruitment agencies;
• Schedule interviews and logistics;
• Provide remuneration information to successful candidates;
• Ensure that unsuccessful candidates receive regret letters;
• Ensure that new employee have access, computer, benefits and company information;
• Introduce new staff to NFVF employees.

Training and Development:

• Coordinate training;
• Assist in the development of WSP and ATR;
• Ensure employee training certificates are filed in staff files;
• Advice Head of HR on training needs.

Internship Programme:

• Identify the NFVF’s needs in terms of interns;
• Submit Letter of Intent to MICTSETA for internship;
• Recruit host employers and identify their specific requirements;
• Place interns at host employers according to the skills, abilities and knowledge of the interns;
• Facilitate the induction programme and other sessions for the interns;
• Ensure logbooks are signed and submitted on a monthly basis;
• Schedule regular check-ins with interns and mentors;
• Ensure record keeping of all internship programme documentation – logbooks, employment contracts, memorandum of understandings, qualifications, employee files. Staff/Internal Events:
• Liaise with Communications on staff events;
• Assist with coordinating staff events;
• Schedule staff meetings;
• Advice Head of HR on issues that need to be communicated in the newsletter.

Skills & Behavioural Attributes:

• High level of confidentiality and integrity;
• People management skills;
• Ability to multi-task;
• Planning and organisational skills;
• Attention to detail;
• Good verbal and non-verbal skills;
• Computer Literacy;
• Administration;
• Microsoft Office Suite.