Contract Jobs at The National Film and Video Foundation (NFVF)

Job Purpose:

• To support the Marketing and Communications Manager with the development, sourcing and availability of advertising and brand materials and collateral.

Qualifications & Experience:

• Diploma in Marketing, Communications, Public Relations or Commerce;
• 1-2 years’ relevant working experience in Marketing/Branding/Administration (internship experience considered);
• Knowledge of film and video industry will be advantageous;
• Driver’s license will be advantageous.

Key Responsibilities:

Coordinate marketing:

• Coordinate the procurement for marketing activities, markets, and festivals;
• Coordinate marketing collateral, such as brochures, books, and pamphlets;
• Facilitate the disbursement of brand collateral to internal and external stakeholders;
• Coordinate and distribute marketing and brand collateral for events and festivals;
• Ensure the appropriate branded materials are provided for each event, such as department branded banners or NFVF-funded event branding;
• Ensure that staff attending events are equipped with the necessary marketing materials to support event objectives.

Maintain marketing collateral stock levels:

• Conduct regular stock takes of marketing collateral to ensure adequate inventory;
• Notify the Line Manager promptly in case of low stock levels;
• Procure marketing collateral as needed to meet operational demands;
• Distribute marketing collateral efficiently and as required.

Administration:

• Maintain an effective filing system and recordkeeping process as per project requirements;
• File and organize documentation systematically;
• Conduct audits of project files to ensure accuracy and completeness;
• Keep files and records up to date with relevant documentation;
• Prepare and compile documents for the Auditor’s report;
• Draft and compile application feedback letters.

Skills & Behavioural Attributes:

• Communication and presentation skills;
• Client service and support;
• Planning and organizing;
• Attention To Detail;
• Teamwork;
• Customer/Stakeholder focused;
• Microsoft Office Suite.

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Job Purpose:

• To provide human resources related administrative services to the organisation’s business units.

Qualification & Experience:

• Degree in Human Resources Management/Industrial Psychology;
• 1-2 years relevant working experience (internship experience considered);
• Knowledge of South African labour legislation.

Key Responsibilities:

Payroll Administration:

• Add and terminate employees on payroll system;
• Capture all necessary salary information and process leave/travelling/overtime on system;
• Capture and amend pension and medical aid contributions;
• Ensure correct employee and company contribution;
• Update UIF records;
• Distribute payslips to staff;
• Receive and resolve payroll queries;

Distribute IRP5s annually Administration:

• Generate contract of employments for new employee;
• Generate staff files;
• Keep all staff files correct with all relevant documentation;
• Audit staff personnel files monthly;
• Inform line manager of staff achievements/additions to dependents etc;
• Inform medical aid of new members and ensure completion of documents;
• Liaise with the medical aid administrator;
• Resolve queries;
• Inform provident fund of new members or terminations;
• Provide quarterly reports to HRM on leave balances.

Recruitment and Selection:

• Assist with compiling and placement of job adverts;
• Liaise with recruitment agencies;
• Schedule interviews and logistics;
• Provide remuneration information to successful candidates;
• Ensure that unsuccessful candidates receive regret letters;
• Ensure that new employee have access, computer, benefits and company information;
• Introduce new staff to NFVF employees.

Training and Development:

• Coordinate training;
• Assist in the development of WSP and ATR;
• Ensure employee training certificates are filed in staff files;
• Advice Head of HR on training needs.

Internship Programme:

• Identify the NFVF’s needs in terms of interns;
• Submit Letter of Intent to MICTSETA for internship;
• Recruit host employers and identify their specific requirements;
• Place interns at host employers according to the skills, abilities and knowledge of the interns;
• Facilitate the induction programme and other sessions for the interns;
• Ensure logbooks are signed and submitted on a monthly basis;
• Schedule regular check-ins with interns and mentors;
• Ensure record keeping of all internship programme documentation – logbooks, employment contracts, memorandum of understandings, qualifications, employee files. Staff/Internal Events:
• Liaise with Communications on staff events;
• Assist with coordinating staff events;
• Schedule staff meetings;
• Advice Head of HR on issues that need to be communicated in the newsletter.

Skills & Behavioural Attributes:

• High level of confidentiality and integrity;
• People management skills;
• Ability to multi-task;
• Planning and organisational skills;
• Attention to detail;
• Good verbal and non-verbal skills;
• Computer Literacy;
• Administration;
• Microsoft Office Suite.

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Job Purpose:

• To provide financial services support to ensure the smooth running of the National Film and Video Foundation’s Finance Department.

Qualifications & Experience:

• Relevant Finance or Accounting Degree/National Diploma or equivalent;
• 1-2 years relevant working experience (internship experience considered);
• Knowledge of working with SAGE Evolution will be advantageous.

Key Responsibilities:

Bookkeeping:

• A record of petty cash is maintained;
• Ensure petty cash statements are reconciled;
• Check supporting documents/vouchers are authentic;
• Banking;
• Load requisitions for payments that are approved;
• Process systematic filing monthly;
• Capture and close off general ledger inputs;
• Balance book to trial balances;
• Ensure implementation of an economical accounts payable (grants, monthly operational payments, S & T and forex payments) process by reduction of the payment turnaround times(s) are effective and maintained;
• Prepare cashbook reconciliation timeously;
• Prepare general ledger reconciliations timeously.

Office Administration:

• Maintain stationery levels;
• Record and reconcile stationery;
• Maintain asset register and office equipment;
• Maintain building administration and security.
• Administrative Duties:
• Ensure administrative support is provided to the finance department.

Skills & Behavioural Attributes:

• Bookkeeping;
• Office management;
• Computer Literacy;
• Administration;
• Planning and organizing;
• Attention To Detail;
• Multi-tasking;
• Team-player;
• Microsoft Office Suite;
• Financial Awareness;
• Project Management;
• Practical knowledge of the Public Sector.

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Job Purpose:

• To coordinate planned events and activations for the NFVF in the development and promotions of the film and video industry.

Qualifications & Experience:

• Degree/National Diploma in Events or Marketing Management or equivalent;
• 1-2 years’ relevant working experience in events management and planning (internship experience considered);
• Knowledge of film and video industry will be advantageous.

Key Responsibilities:

SA Film and Television Awards, Oscars, Event Activations, Ad hoc Projects and Travel Coordination

• Coordinate and implement events and activation plan;
• Act as a point of contact for event-related activities;
• implement all activation plans aligned with event objectives;
• follow up on reports after all planned activations.
• Liaise with stakeholders in coordinating and ensure seamless event delivery;
• Assist with the coordination of the SA Film & Television Awards;
• Assist with the coordination of the Oscars process;
• Assist with coordinating resources including suppliers, budget tracking, reconciliation, and checklist management;
• Assist with travel logistics for internal and external stakeholders, aligned with the budget provided.
• Ensure that events align with branding requirements and are delivered within scope and deadlines.

Administrative Duties:

• Maintain an effective filling system and recordkeeping as per project requirements.

Skills & Behavioural Attributes:

• Communication and presentation skills;
• Client service and support;
• Computer Literacy;
• Administration;
• Planning and organizing;
• Attention To Detail;
• Teamwork;
• Customer/Stakeholder focused;
• Microsoft Office Suite;
• Financial Awareness; and
• Ability to work under pressure and manage projects simultaneously.

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Job Purpose:

• To provide coordination services to the Company Secretary insofar as responsibilities pertaining to the Council, Committees, and Advisory Panels are concerned, and additional administrative duties.

Qualifications & Experience:

• Required relevant work experience is between 1- 3 years;
• Relevant degree in Law/ Public Management/ or any relevant degree (NQF level 7);
• Knowledge of the Public Finance Management Act;
• King IV and Ethics Code (Desirable);
• A CIS qualification will be an added advantage;
• Computer literacy.

Key Responsibilities:

• Coordinate and provide comprehensive administrative support to the Council, Committees, and Advisory Panels;
• Provide support to the Company Secretary, working closely and liaise with the legal and policy, and finance divisions of the organization;
• Coordinate and provide administrative support to organization-wide compliance to corporate governance and legislative framework;
• Coordinate and provide comprehensive administrative support to the Council, Committees, and Advisory Panels;
• Provide support to the Company Secretary, working closely and liaise with the legal and policy, and finance divisions of the organization;
• Coordinate and provide administrative support to organization-wide compliance to corporate governance and legislative framework;
• Coordinate and provide comprehensive administrative support to the Council, Committees, and Advisory Panels.

Skills & Behavioural Attributes:

Required functional knowledge and skills;

• Knowledge of the public sector and statutory Councils operations;
• Business Language Proficiency;
• Information management;
• Planning, organizing and prioritizing;
• Organizational communication effectiveness;
• Drafting Minute, resolutions and matters arising;
• Meetings management;
• Interpersonal communication;
• Business / report writing;
• Problem Solving skills;
• Time-management skills are essential for managing multiple meetings and deadlines;
• Project management;
• Computer literacy, MS Office, PowerPoint, Excel;
• Board Software usage;
• Financial Awareness.