Temporary Administrative Officer – Asset Management at Housing Development Agency (HDA)

Key Performance Areas:

Asset Management Governance

• Ensure that assets are managed in compliance with all relevant legislation and regulations
• Ensure that all approvals regarding assets are in line with delegation of authority.
• Ensure establishing a disposal committee to review assets to be disposed of and ensure that the process is carried out efficiently and in accordance with regulations.

Asset Registers

• Perform barcoding of all acquired assets and capture on the asset register,
• Maintain asset registers including acquisitions, maintenance management, disposals, allocations, transfers and valuations.
• Ensure current and complete Asset Register is effectively maintained in compliance with legislative requirements and accounting standards.

Asset verification

• Manage plan, and execute the asset verification process for the Head Office and Regional Offices
• Perform asset verification in accordance with the policy for both moveable and immovable assets of the HDA Head Office and the Regional Offices.
• Effectively investigate variances, resolve discrepancies on time, make informed recommendations to resolve discrepancies, ensure approval and implementation of recommendations.
• Compile a report on findings of Asset Verification process and present to EXCO.
• Accurately update the asset register in accordance with accounting standards.
• Facilitate the submission of the report to the Board.
• Manage and execute the approval of the Board regarding assets.

Asset maintenance

• Monitor the condition of all assets and ensuring they are properly maintained.
• Compile reports on the state of assets.
• Capture asset information on the inventory list (room list) of the asset holder.
• Make follow up on missing assets to ensure that they are accounted for.
• Oversee the movement of assets in instances of office move to a another building for the HDA and HDA Regions.

Disposal of Assets

• Compile disposal forms and ensure disposals are accurately recorded and reported.
• Manage the disposal of asset process and ensure assets are disposed in accordance to the asset disposal policy and applicable legislation.

Other

• Coordinate with IT department distribution of assets to satellite offices including delivery and acknowledgement of asset transfer.
• Report monthly on the assets purchases, disposals and maintenance.
• Implement asset policy, procedures and best practices to meet the needs of the agency.
• Train staff on asset management policy and disposal policy

SCM Committees

• Serve in SCM Committees as and when required

Qualifications & Experience

• Relevant 3 years degree or equivalent in SCM/ Logistic / Finance or equivalent.
• Public sector asset management and administration experience is essential.
• Asset Management, Sage and Asset Management Systems.
• Public Finance Management Act, Treasury Regulations, OHS Act and Generally Recognised Accounting Practice is essential
• Advanced planning, organizing, and problem solving skills; excellent communication (both verbal and written) and interpersonal skills.
• Financial report writing skills, People management skills, excellent computer literacy and experience in the application of software tools including (Ms Word, MS Project, PowerPoint, Excel, Internet and Outlook).
• The possession of a valid driver’s licence with at least one-year practical driving experience and a willingness to travel nationally is essential.
• Minimum 5 years public sector asset management and administration experience