Tender Buyer and Administrator (Gauteng) at Fraser Alexander (Pty) Ltd.

PURPOSE

• An exciting opportunity exists to manage the entire tendering process, from initiating requests for proposals (RFP) to evaluating responses and recommend for request for quotation (RFQ) and clients’ proposals.
• Ensuring compliance with company policies while also handling the administrative tasks involved in the process (i.e. document management and data tracking). 
• Handle low value purchasing and provide assistance and support to the Procurement team and senior management of Fraser Alexander.

Requirements

RESPONSIBILITIES

Tender Planning

• Identify procurement needs and develop detailed tender specifications.
• Create and publish detailed RFPs to potential suppliers.
• Conduct market research to identify suitable vendors and manage supplier list.
• Negotiate contract terms with selected suppliers, including price, payment terms, delivery.
• Ensure compliance with the Fraser Alexander B-BBEE platform.
• Form part of the cross Functional Team and request quotation for the tender proposal.
• Responsible for the issuing of community expression of interests and update a list of local suppliers per area.
• Consolidate the demand requirements from the business.

Performed Administration

• Ensure proper document management, filing and workflow (i.e. Quality Champions)
• Assistance in all other administration duties.
• Load suppliers on B1LINK and monitor expired documentation.
• Assist with the master data management.
• Assist with implementation of efficiency projects.
• Coordinate meetings and record keeping.
• Super user for SAGE and any system used in procurement and tender buying.
• Compile weekly purchase request status reports for senior management meetings.
• Maintain a comprehensive tender database, including supplier information, RFP documents and pricing.
• Prepare reports on tender activity and cost analysis for management.

Purchasing

• Scrutinise purchase request for logic descriptions, specifications, lead time prior to approval.
• Ensure correct information on purchase orders.
• Liaise with operations on purchase requisition approval.
• Assist procurement team in placing of low value orders.
• Obtain quotes as for low value requisitions.
• Asist in contract release.
• Issue emergency purchase order as per the policy.
• Assist in monitoring contract spend and duration.
• Update pricelist including diesel on SAGE

Supplier Management

• Stay updated on relevant procurement regulations and legal requirements.
• Monitor supplier performance against contracted terms and address any non-compliance issues.

Stakeholder Management

• Establish a level of credibility with key stakeholders to ensure smooth group procurement services.
• Comply to SLA terms.
• Work and collaborate with all other areas of Financial Shared Services.
• Conduct training to the users on new requirement or changes to the system.

Expediting

• Identify long outstanding orders.
• Expedite outstanding orders.
• Facilitate close-out purchase requisitions as and when required.

QUALIFICATIONS

• Bachelor’s degree in Commerce / Engineering / Economics or equivalent with Logistics, Supply Chain Management or Purchasing.
• An Honours degree will be an advantageous

EXPERIENCE

• 7 – 10 years’ related experience in procurement work environment

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Excellent analytical and negotiation
• Proficiency in data management
• Purchasing management with focus on tendering process
• Commercial management of contracts
• Procurement trend analysis and interpretation
• ERP Systems
• Reporting
• Detail-oriented with strong organisational