TI Project Coordinator - Tenant Installation (Office) - Southern Suburbs (Cape) at Growthpoint Properties

Job Purpose

• Responsible for managing the planning, budgeting, and estimating process for tenant installations, refurbishments, and small works projects.

Role Location

• Growthpoint Head Office in Claremont, Cape Town.

Working Conditions

• The position will be required to work both in office, out of office and on construction sites. The Company will accommodate some flexibility in this regard.

Reporting Manager

• The TI Project Coordinator will report into the Project Manager.

Direct Reports

• The role has no direct reports.

Reporting

• Monthly project reporting
• Budget Responsibility
• The role does not have direct budgetary responsibility but will be required to process project invoices.

Duties and responsibilities

• Manage planning, budgeting, and estimating process for tenant installations, refurbishments, and small works projects
• Research, develop and implement systems, procedures and structures that would enhance the functioning and productivity of projects and ensure policies and procedures are implemented consistently
• Implement and assist with project management design principles to ensure that projects are completed on time and within budget
• Implement value management principals in projects
• Project co-ordination and management of projects, contractors, and professional teams
• To ensure timeous response and follow-ups to complaints received from tenants with regards to projects
• Monitor the quality of services rendered by suppliers and to ensure that deliverables from service providers are met
• Ensure that all projects comply with all statutory and building regulations
• Maintain good PR and communication with tenants, professional teams, contractors, space planners and internal stakeholders
• Implement “Green Building” principles
• Attend ad hoc tenant and administrative meetings with clients, consultants, etc.
• Arrange site visits with designers for project practical completion inspections.
• Arrange meetings with relevant parties when required i.e., with council, tenants, etc.
• Monitor and follow up on statutory council, internal and development processes.
• Prepare monthly report
• Ensure 100% handover documentation is received on completion of projects
• Process project payment invoices
• Attend monthly management meetings
• Manage CAD database

Requirements
Qualifications

• Project/Construction Management tertiary qualification

Experience

• Over 5 years’ experience in a property and co-ordination role
• Green Building Knowledge

Personal Attributes

• Must have high levels of self-motivation
• Professional team player
• Intelligent self-starter who shows initiative and has the ability to work autonomously/ with little guidance
• Flexible and adaptable with an ability to multi task
• Hard worker who works well under pressure and is deadline focused and results driven
• Assertive and tenacious
• Must be able to build relations at all levels, with ease and a consultative approach
• Ability to handle criticism and thrive in an environment that is constantly changing
• Passionate and committed to continuously add value
• Ability to handle pressure and confidential matters
• Able to deal with conflict
• Able to thrive in an environment that frequently questions and challenges

Competencies and Skills

• Excellent verbal and written communication skills
• Strong interpersonal skills
• Strong presentation skills
• Strong organizational abilities and accuracy
• Attention to detail
• Sound and well-developed people management skills
• Strategic Planner
• Computer literate i.e. MS Excel, MS Word, MS Powerpoint, etc