Transport Clerk Midrand A at RCL Foods

Main Responsibilities
Transport Coordination

• Oversee adherence to the allocation list and check that all trucks have allocated fleet numbers.
• Allocate the correct size of truck for delivery ensuring that it is used to capacity.
• Arrange vehicle permit requirements for Lesotho.
• Await the arrival of the final truck for the day and balance the fleet for use the following day.

Route Coordination   

• Check on the tonnage of the route, the number of customers on the route and any changes that need to be made.
• Received a shipment and route number from the route planner.
• Create routes and allocate a daily schedule for nightshift to load the shipment numbers into the truck sequence.

Vehicle Maintenance   

• Oversee the team of cleaners to ensure that they keep trucks tidy on a regular basis
• Inspect trucks daily to ensure that no damage has been caused.
• Ensure that trucks are sent for servicing when due
• Inform drivers that kilometres reflected correspond with documented mileage, ensuring that the vehicles are optimally used.
• Monitor and identify areas that requires attention and maintenance and report to the Transport Controller accordingly

Minimum Requirements    
KNOWLEDGE/SKILLS
Behaviour Standards

• Be brilliant at the basics
• Face the brutal facts
• Smash the silos
• Lead with integrity, respect, and energy
• Be curious and challenge change
• Take accountability for results and people

Knowledge

• Understand vehicle, transport, and fleet management practices
• Knowledge of SAP
• Vector business processes
• Principals’ operations
• Export Processes
• Veterinary procedures with permits
• Transport planning principles, practices, and tools
• Multiple key performance indicators, inter-relationships, and bottom-line sensitivity

Skills

• Verbal and written communication
• Computer literacy (SAP and MS Office skills prerequisite)
• Interpersonal
• Planning

Duties & Responsibilities    
Documentation Completion   

• Prepare invoices to be used at the operations meeting by the Transport Controller
• Consolidate a report indicating any reasons why invoices have been left at the customer.
• Obtain information from the tracing department and insert it into the report.
• Supervise drivers ensuring that they collect outstanding invoices from customers and receive the correct export documentation for SARS audits at the border
• Receive all invoices and load them onto the system

Collate the export documentation packs and submit to the finance controller.

• Collaborate with the tracking department to ascertain the reason behind outstanding invoices
• Deal with customers directly in resolving any issues that demand attention
• Lease with the Lesotho customer base for import permits and take ownership over allocating permits to the specific orders
• Submit Veterinary documentation to the Dept. of Agriculture to book inspection.
• Complete Import permits and ensure all veterinary procedure are conducted in accordance with DAFF” s export requirements
• Administer freight bookings
• Administer all transactions documentation and Pods
• Arrange fuel orders.

KPI” S

• Fleet utilization and optimisation of transport capacity
• Customer service and satisfaction levels
• Accuracy of both transport & all export documents
• Preparedness of the fleet

KNOWLEDGE/COMPETENCE

• Diploma or Certificate in Transport and Logistics
• Minimum of 3-5 years related experience
• Experience in a FMCG logistics company would be advantageous
• Experience in Export and Veterinary procedures would be advantageous
• Code 14 Drivers licence

Customer Relationships
Internal

• Vector Transport and warehouse teams
• Broader planning team
• Export planning team
• Transport administration team
• Area sales managers
• Call centres

External

• Principal planning teams
• Hauliers
• Customers
• Suppliers
• Veterinary officers
• 3rd party service providers

Closing Date    
2023/05/26