Triton Truck and Trailer: Dealer Administrator at Plennegy Group

RESPONSIBILITIES:

Compliance with legal and FICA requirements

• Verify and file FICA documents in line with regulations.
• Ensure all customer records meet compliance standards.
• Maintain up-to-date filing systems for audit purposes.
• Assist during internal and external audits.

Effective Administrative support

• Provide administrative assistance to sales, finance, and service teams.
• Maintain filing systems (manual and electronic).
• Prepare reports and update internal systems.
• Manage general office administration tasks.
• Ordering of office supplies, such as refreshments, stationery, protective clothing and printing.
• Maintain and update registers and Time and Attendance system (ECO Time).

Customer Service

• Assist customers with queries relating to documentation and vehicle purchases.
• Provide updates on vehicle registration and delivery status.
• Coordinate vehicle handovers with relevant departments.

Financial Administration

• Assist with deal costing and basic financial checks.
• Invoicing on DMS and Sage.
• Reconcile invoices and supporting documentation.
• Ensure all financial records are accurately filed.

Service and workshop administrative support

• Capture job cards and service bookings on DMS and X-Calibre.
• Maintain service records and documentation.
• Support service advisors with administrative duties.

Requirements

REQUIREMENTS:

Qualifications

• Grade 12 (Matric).
• Relevant administrative or business qualification (advantageous).

Experience

• 2–4 years’ administrative experience (motor dealership experience preferred).
• Experience with vehicle administration systems.