Vehicle Stock Controller | Ford Kroonstad at Motus Holdings Limited

Key Tasks:

• Invoice vehicles accurately and timeously in accordance with the offer to purchase authorised by management.
• Ensure accurate and timely (daily) capture of purchase invoices.
• Bring vehicle into stock.
• Invoicing vehicles out.
• Create purchase orders to suppliers for recon and fitments; ensuring that each payment has an order number.
• Raise/ create cheque requisitions in accordance with standard processes and policies.
• Verify creditor invoices.
• Contact suppliers regarding outstanding invoices and capture.
• Monthly reporting on outstanding orders.
• Balance vehicle costing on Automate/ Evolve to the department manager’s cost sheet.
• Ensure required documentation is available in the deal file before invoicing.
• Assist stock controller in reporting of sales cards.
• Daily debtor’s allocation and updates to back office.
• Report any deviations to the Sales Manager.
• Stock takes (twice a week) of all vehicles bringing vehicles into stock.
• Provisions on all vehicles that are in stock.
• Update stock list with retail prices.
• Control of the Demo Fleet, updating reports to Matrix, back office and weekly stock takes.
• Responsible for registration and licensing documents for the used vehicle department.
• Work closely with the Sales Executives and Sales Manager/s.
• Attend all relevant OEM training courses, and any other developmental training opportunities allocated.

Qualifications and Experience

Experience Required:

• Two (2) years of relevant administrative experience in the motor industry which includes at least six months' experience in invoicing; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
• Experience in Automotive retail environment either in cashier or sales.

Qualifications Required:

• Senior Certificate (Grade 12) with Mathematics/ Accounting.
• Bookkeeping qualification will be an advantage.