The Administrative Assistant - Sales will support the sales team by performing various administrative tasks related to sales processes and activities. The ideal candidate will be organized, detail-oriented, and possess strong communication skills.
This individual will work closely with the sales team to ensure efficient and effective execution of sales strategies.
Responsibilities:
Provide administrative support to the sales team, including managing calendars, scheduling appointments, and coordinating meetings.
Maintain and update sales-related documents, reports, and databases.
Assist in preparing sales presentations, proposals, and contracts.
Communicate with customers and vendors via phone, email, and in-person to gather information and provide support.
Process sales orders and inquiries in a timely and accurate manner.
Monitor and track sales metrics and performance data.
Coordinate and support sales events, trade shows, and customer visits.
Assist in researching market trends and competitor activities.
Handle general office tasks such as answering phones, organizing files, and ordering supplies.
Perform other related duties as assigned.
Support Sales Manager by addressing their queries and inquiries.
Check dealer quotes, pricing and discount before sharing with clients
Process all quote requests promptly within one day of receipt.
Follow up with dealers if quotes take long and keep the client updated
Issue quotes within one day of receiving the request.
Complete orders and keep customers informed of any delays
Handle customer inquiries via email or via phone.
Acquire a comprehensive understanding of the Motus fleet sales products and services.
Provide weekly quote report along with Order Received / pending
Collaborate with dealers to schedule product deliveries (backorders) to customers.
Review and follow up on existing orders for customers, coordinating with dealers to meet customer expectations.
Participate in Marketing activities, campaigns, and activations as needed.
Establish active communication with our dealer network, ask for referrals and leads to increase sales opportunities
If you have a driver’s license assist with big fleet deliveries
Qualifications:
High school diploma or equivalent; Associate's or Bachelor's degree preferred
1-2 years of experience in a sales or administrative role
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational and time management skills
Strong attention to detail and accuracy
Effective written and verbal communication skills
Ability to work independently and as part of a team
Familiarity with CRM software (e.g. Salesforce) is a plus
Physical Requirements:
Must be able to sit at a desk and use a computer for extended periods of time
Must be able to lift and carry heavy
Advantageous: Prior experience as a sales coordinator or in administration.
knowledge of Microsoft applications, including Word and Excel.
Excellent written and verbal communication
Ability to work under pressure
Strong attention to detail
Demonstrate a good level of negotiation skills to get best pricing from our dealer network
Ability to build a good relationship with the Motus dealer network and our fleet customers
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