Vetting Investigator at SBV Services (Pty) Ltd.

Conduct vetting investigations on all applicants, employees and external vendors to ensure that they are security cleared to company requirements

• Receive pre-employment, promotion and contractor vetting requests and record it on the prescribed spreadsheets.
• Conduct various background checks on all applicants, including (but not limited to) criminal record verification, adverse financial records, SAFPS and REDS enquiries per agreed on timeframes.
• Evaluate information received and make recommendations to the Vetting Manager.
• Facilitate and capturing the fingerprints of vetting applicants.
• Evaluate fingerprint results and make recommendations to the Vetting Manager.
• Schedule interviews with candidates, references and relevant work references.
• Interview identified personnel and/or pre-employment candidates and evaluate information obtained.
• Conduct interviews with all relevant role players (references) within the agreed timeframe.
• Detect potential risks through thorough evaluation and analysis of information gathered.
• Update Vetting spreadsheets as per agreed timeframes.
• Write the Vetting report on all relevant risks, possible threats and concerns identified during the investigation.
• Present recommendations upon all the information gathered, that indicates a possible threat or risk to the company.
• Schedule and conduct follow-up interviews as per investigative requirements

Truth Verification Tests (TVT) (Polygraph and Voice Stress tests)

• Timeously schedule TVT’s with the candidate.
• Conduct TVT’s according to policy and procedure and legislation.
• Compile TVT report as per the prescribed processes and notify Vetting Manager and HR Officers of the outcome of the tests.
• Schedule and execute follow-up tests where the investigation deems it necessary.

Provide input into the development and implementation of policies, guidelines, norms, and standards in vetting investigations, including:

• Assist the Vetting Manager in the identification of possible risks or threats and implementing a preventive investigation program.
• Support and communicate effectively with relevant stakeholders to create and maintain long-term relationships.

Reporting

• Collect and submit vetting related documents to and from external and internal stakeholders and service providers. All documents must be saved as per SBV policies and guidelines.
• Present recommendations to management if the applicant’s security clearance is not recommended or it is withdrawn, and a review is requested.
• Keep records updated on an ongoing basis. 
• Participate in team meetings to discuss new trends, issues, work related concerns, do follow-ups, and give positive input to resolve issues.
• Maintain effective communication channels and systems between relevant stakeholders and SBV.

Drive the organisation culture

• Drive the department's values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission.
• Provide leadership to employees within the organization, creating a winning culture and high morale.
• Initiate and lead a culture of performance driven output through shared purpose vision and values.

Governance and Confidentiality

• Always ensures confidentiality of information and documentation in accordance with company policies and procedures and POPI Act.
• Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
• Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.

Lead as an Ambassador and executor of Change

• Act as a change management architect in periods of change to ensure business continuity.
• Manage the integration of business units into a seamless end to end solution for customers.
• Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
• Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.

Requirements

Work Experience

• 4 years’ experience in vetting investigations.
• Crime scene investigation (advantageous).
• 2 years’ Polygraph/ Voice Stress Examiner experience (advantageous).
• Computer Literacy: Microsoft Office Experience including (Word, Excel, PowerPoint, Outlook).

Qualifications

• Grade 12.
• 3-year National Higher Diploma or Degree in Human/Social Sciences (advantageous).
• Completed vetting course through recognized institution (SAPS, SANDF, SSA).