Ward Administrator Acute Rehab at Lenmed Private Hospitals

Main Focus Areas

• The Group is committed to creating places of healing for their communities, focused on attracting the best expertise and dedicated to building a steadfast, devoted team. The incumbent will be responsible for the co-ordination of all secretarial work in the ward and responsible for receiving all new patients, visitors, and doctors in the ward as well as to make them feel welcome. The incumbent will further be required to assist the  Unit staff and the Unit Manager.   The incumbent will further be required to assist the  Unit staff and the Unit Manager.

Key Performance Areas: (include but are not limited to)

• Ensure that the billing of used stock as per the charge sheets and schedule drug books are completed by 11am daily
• Count top  30 items in stock room daily
• Prepare for monthly cycle count and quarterly stock take
• Check expiry dates on all stock items monthly
• Order stock and unit consumables as required
• Report stock losses to Unit Manager
• Ensure that the stock room is neat and tidy
• All stock shelves to be labelled
• Conduct filing as required
• Conduct FAD rounds daily
• Load My buildings and IT requests
• Answers the telephone in a friendly and professional manner
• Attend to all customers reporting to the reception desk in a prompt and friendly manner
• Admit all new patients and ensure that all patients have received a welcome letter
• Keep the admission and discharge register updated
• Discharge all patients off SAP
• Ensure that patients are given a copy of the admission and discharge reports on discharge.
• Capture all patients passouts on SAP
• Patient credits to be sent to pharmacy daily by 08h00
• Comply all discharge files and handover to the Management Administrator for final billing
• Check SAP daily to ensure that patients are allocated correctly and transfer the same information to the patient board
• Assist with nursing staff shift planning (Booking and cancelling of staff as required)
• Assist the Unit manager with administrative tasks such as typing, arranging staff training, filing of month end checklists
• Ensure that all nursing equipment is serviced as required
• Take of all nursing equipment monthly
• Assist the Shift leader/UM to update the nursing dashboards daily

Post Requirements: (include but are not limited to)

• Grade 12 or equivalent NQF Level 4 Qualification
• 2-3 years’ experience in an administrative position
• Computer Literacy
• Flexible working hours
• Stock management in a Healthcare environment essential

Deadline:25th March,2026