Warehouse and Inventory Specialist at Marvel Placement Consultant

Minimum Requirements:

• Matric.
• Minimum of 3 years’ experience in warehouse, logistics management or a related role.
• Relevant qualification in Logistics, Supply Chain Management, Business Administration or a related field.
• Proficiency in QuickBooks and the full Microsoft Office suite.
• Valid Driver's License and access to a vehicle.
• Strong problem-solving skills with high attention to detail.
• Excellent organisational and multitasking abilities.

Roles and Responsibilities:
Inventory Management:

• Oversee and maintain stock levels to ensure adequate inventory.
• Conduct routine inventory audits and resolve any discrepancies.
• Develop and maintain effective inventory control procedures.

Logistics Coordination:

• Manage the receipt, storage, and distribution of goods with efficiency.
• Plan and oversee logistics, including transportation and delivery schedules.
• Work closely with suppliers, vendors, and transportation partners to streamline operations.

Warehouse Operations:

• Ensure all warehouse activities comply with health and safety standards.
• Enhance warehouse layout and procedures to maximise productivity and efficiency.

Data Management:

• Keep accurate records of inventory, shipments, and deliveries.
• Prepare and analyse reports to identify areas for improvement.
• Utilise warehouse management software to track and report data effectively.

Customer Quotation Administration:

• Evaluate customer requests and provide accurate, timely quotations.
• Liaise with vendors and suppliers to gather pricing information.
• Ensure compliance with company pricing and discount policies for all quotations.
• Follow up on signed delivery notes to facilitate prompt invoicing.

Fixed Asset Registry:

• Keep precise and up-to-date records of all fixed assets.

Payment Management:

• Reconcile supplier account statements.
• Verify the accuracy of invoices and reimbursements before entering them into the payment sheet.
• Gather missing documentation, such as proformas, invoices, and delivery notes.
• Review and manage invoice payment terms.
• Prepare and type payment sheets for processing.
• Submit ad hoc, monthly, and 10th payment sheets to the bookkeeper for approval in a timely manner.

General Administration:

• Perform bank reconciliations.
• Record bank transactions in QuickBooks Desktop (training will be provided if necessary).
• Promptly respond to emails and take appropriate actions.
• Professionally handle customer calls and inquiries.
• Organise tasks to meet deadlines efficiently.
• Maintain accurate filing and documentation systems.
• Carry out additional administrative duties as needed.