Warehouse Clerk: Settlement at The Coca-Cola Company

Key Duties & Responsibilities:    

• Execute the despatching of all Primary and Secondary distribution shipments such that their respective departure times are met,
• Ensure Secondary distribution shipments are received accurately in terms of submission of required documentation & hand held terminal (HHT),
• Execute the accurate system-receipting of Primary distribution shipments while the correct submission of required documentation,
• Coordinate the on-time resolution of all variances in either receipting or dispatching of PD & SD vehicles
• Manage hardware in terms of HHT’s and related equipment are functional and checked in accordance with the asset care policy,
• Execute the receipting/dispatching of vehicles within the standard turnaround time for the depot,
• Coordinate that documents are submitted by drivers within the defined standards and that all documents are controlled accordingly for reconciliation and filing purposes,
• Ensure deviations are recorded accurately while utilizing the standardized format such that resolution is possible,
• Execute production issues and receipts on SAP on time and accurately,
• Execute all external bottler transactions accurately & invoice accordingly

Stock Reconciliation:

• Execute the reconciliation of all inventory movements daily: Primary Distribution, Secondary Distribution, 3rd party issues and receipts, Production issues and receipts,
• Process daily write up’s / write downs, including breakages and salvages, trade replacements, and container destruction,
• Perform daily stock counting process
• Ensure compliance to all stock processes in line with the national SOP’s,
• Care for assets as per standard operational practices,
• Ensure system transactions are accurate & timeous,
• Control & store documents in accordance with company policy,
• Clear daily controls on time and in the appropriate manner

Settlement:

• Ensure immediate settlement of all Drivers and accuracy of the SAP system in terms of elimination / resolution of errors,
• Complete route settlement accurately and process route settlement corrections where required,
• Maintain a route settlement correction register and ensure an acknowledgement of debt is in place for relevant unexplained Driver shortages or missing POD’s,
• Provide credit notes / invoices to Distribution to obtain customer signatures on route settlement correction billing documents,
• Ensure all customer POD requirements are met and maintain a missing and unsigned invoice register for any non-compliance,
• Process and resolve customer queries daily to enable accurate customer accounts,
• Complete system transactions accurately and on time

Chep pallet management:

• Manage the daily call off of required Chep pallets to meet operational requirements whilst meeting required holding days on Chep
• Accurately capture issues and receipts to and from Chep
• Execute the Portfolio Plus to SAP reconciliation en ensure the effective resolution of differences and queries
• Communicate customer trade balances with the aim to minimise pallet holding days

Skills, Experience & Education:  

 Knowledge:

• Warehouse Processes and understanding of inter-relationships between processes
• Settlement Processes
• Stock Processes and all SOP’s
• Asset Care
• Proof of Delivery requirements
• Extensive systems knowledge (SAP)
• Understanding of key performance indicators within the Warehouse
• Understanding of key performance indicators within Distribution that are impacted by the Warehouse

Skills:

• Application of knowledge areas
• Communicate effectively with Team leader and within team
• Communicate effectively with Drivers and the Distribution team

Education:

• Minimum Grade 12 with maths and science an added advantage
• Preferably studying towards a logistics or Transport Degree
• Minimum of 2 years relevant experience in Logistics
• Computer literate
• SAP and Excel experience with be an advantage