Warehouse & Logistics Supervisor at H.B. Fuller

PRIMARY DUTIES

Inventory Control:

• Track and monitor inventory levels in real time
• Implement & Conduct regular cycle counts and full physical inventories.
• Investigate and resolve discrepancies between physical and system inventory.
• Make sure all SAP transactions are being made on time without delays.
• Ensure accurate receiving, storage, and dispatch of goods
• Maintain updated records for stock movements (inbound, outbound, and internal transfers).

Receiving, Picking & Putaway:

• Ensure proper documentation and inspection of incoming goods.
• Design efficient putaway strategies for optimal space utilization and easy retrieval.
• Record receipt of items and update the WMS accordingly.
• Organize picking processes to fulfill orders accurately and efficiently
• Implement FIFO (First-In, First-Out) or other picking strategies as needed.

Logistics -Shipping & Distribution:

• Ensure accurate shipment documentation.
• Coordinate inbound and outbound transportation, including the selection of carriers and routes
• Optimize outbound logistics to minimize costs and delivery times.
• Track shipments and manage third-party logistics providers
• Ensure on-time delivery.
• Coordinate order processing, picking, packing, and shipping.
• Manage returns, damaged goods, and inventory disposal effectively.
• Track returned items and update the system with proper stock adjustments.

Operational Efficiency:

• Streamline warehouse processes to improve efficiency and reduce costs for External Warehouses.
• Implement best practices for warehouse operations, including receiving, storage, picking, packing, and shipping.
• Responsible for on time execution of Imports & Intercompany Export orders, need to be coordinate with the source plant from beginning to till it gets delivered at their site.
• Monitor key performance indicators (KPIs) and implement corrective actions when necessary.
• Develop & maintain proper MIS reports for each operation.

Team Leadership:

• Supervise and mentor warehouse staff, including scheduling, performance management, and professional development.
• Foster a positive and productive work environment.
• Ensure compliance with company policies and procedures.
• Manage and measure the work performance of team members by executing all aspects of the HBF Performance Management Process.

Safety and Compliance:

• Enforce safety standards and protocols to maintain a safe working environment.
• Regularly inspect the warehouse for potential hazards.
• Ensure compliance with relevant regulations and industry standards.
• Ensure compliance with transportation laws and regulations, including customs requirements for international shipping.

Collaboration and Communication:

• Coordinate with other departments, such as procurement, Customer Service and logistics, to ensure smooth operations.
• Communicate effectively with internal and external stakeholders.
• Address and resolve any issues or concerns related to warehouse operations.

Statutory records

• Accurate records as per the requirement and ensuring and maintaining the relevant reports for all warehouses.
• Ensure all contracts are in place against all services availed against WMS.

Audit

• Lead / Assist Internal / External Statutory Audits in compliance with HBF Legal Norms as well as local statutory codes as applicable.

P&L responsibility

• The individual is direct responsible for all costs in the South Africa that are linked with the Warehouse department.
• Shipping and forwarding costs.
• Import and export, costs, and duties.
• Verification of documents/Invoices related to WH & Logistics expenses & submission of documents to Finance team.

MINIMUM REQUIREMENTS

• 5 to 7 years’ experience as Warehouse Supervisor in a Chemical or similar business environment.
• Experience with WMS, EXIM or Supply Chain.
• Experience with ERP systems like SAP.
• The individual has a good set of people skills (communication, decision making, teamwork etc.)
• Knowledge of safety regulations and best practices in warehouse operations.