Westock Gains & Losses Analyst at TotalEnergies

Activities

• As a Wetstock Gains & Losses Analyst, you would be required to be carrying our the following responsibilities:

HSSE:

• To effectively manage and minimise HSE risk within area of responsibility by ensuring:
• Compliance with all HSE Policies, rules, guideline and legal requirements
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
• That HSE competency requirements are identified & enforced within area of responsibility
• To investigate & report any losses that may arise as a result of a tank leakage, spillages, possible environmental pollution, to ensure prompt remedial actions by HSE, Technical and / or Logistics.
• To report excessive losses & possible leaks timeously to the Wetstock Gains & Losses Supervisor to add to the Signal Leak Suspicion Group.
• This position is responsible for Wetstock management for allocated SOC retail service stations.
• In order to minimize the company’s stock losses, thereby protecting the environment and manage WCR, the position is accountable for:
• Stock in Transit is receipted at least 3x a day, when excluded from the automated interface.
• Downloads are done daily from ESO & SAP (ZMB51, Dip Report).
• Provide Fairbanks with ZMB 51 daily.

Update of reconciliations:

• All deliveries and rebrands are captured correctly.
• All contaminations, upliftment’s and reversals are done timeously in order to balance to SAP for accurate stock declaration.
• Sales billing issues (sales differences, hard drive crashes, outstanding sales, POS 59) are addressed.
• Attention to detail & accuracy required.
• All sites with issues to be sent timeously to Wetstock Supervisor, TM’s & RSM’s via email. If issues persists, to escalate to applicable Stakeholders.

To work closely with:

• Logistics Operations staff: incorrect delivery processing, contaminations
• Finance: regarding incorrect billing
• SOC dealers, TM’S, RSM’s
• Technical: regarding equipment issues
• SIS Compliance team regarding: configuration issues, tank & product changes
• Once a reconciliation is finalized, monthly stock declarations are done in SAP & approved by the Wetstock Manager. This would result in the marking of a given dip (taking a stock position) to calculate the difference between Theoretical Stock & Physical Stock.
• Stock declaration should be within the tolerance level, or a valid reason should be provided prior to posting.
• Adhere to a target of 95 % posting rate per analyst.
• KPI’s to be completed: Monthly Sites not Posted, Top 6 for Mass-balance and Delivery Issues for Wetstock Committee.
• To escalate any underlying trends, causing Wetstock losses and to identify and isolate these specific problems in the different forums, such as Mass-balance, Wetstock Working Committee, Leak Suspicion Group, Wetstock Steercom.
• To proactively report any abnormal activities, effecting Wetstock Management at SOC Service Stations.
• To assist with organizing & taking Minutes of the Wetstock Working Committee Meeting.
• Maintain the Risk rating on the reconciliation of all SOC Service Stations.

Stick2 Basic requirements:

• Regular Site visits to ensure dealer manual reconciliations are up to date & day to day Wetstock Management is adhere to.
• Quarterly delivery observation is done
• TM & Dealer Check Lists are up to date

Candidate Profile

A suitable candidate for this role would possess the following: 

• 3 year Degree / Diploma in one of the following streams – Business Management or Financial Management or at least a 3 years relevant experience in warehousing and Logistics, or Grade 12 with extensive experience in the specific field.
• Experience in stock management, warehousing, distribution and retailing (supply chain management).
• Key competencies required: Analyzing, Planning, Organizing, adhering to Principles and Values, delivering results and meeting customer expectations. Achieving personal work goals and objectives. Coping with pressure and setbacks & working with people.