Yes Program – Office Administrator (12 months contract) - Johannesburg at Bowmans (Law Firm)

Purpose:

This is an exciting internship opportunity under the YES (Youth Employment Service) Programme specifically aimed at unemployed youth aged 18 to 34. This program aims to provide unemployed youth with meaningful working experience for a 12-month period.

The successful candidate will be responsible for administrative support within the Operations Department with a specific focus on BBBEE and Procurement related tasks.

Experience and Qualifications:

• Senior Certificate
• Diploma/certificate/office administration or related qualification preferable
• 1 - 2 years in a similar role in a professional services environment
• Knowledge of Codes of Good Practice on Broad Based Black Economic Empowerment – advantageous

Key Accountabilities

BBBEE Input & Support

• Update BEE123 with supporting documentation relating to internal training, Learnerships, Apprenticeships and Internships
• Updating Enterprise Development and Socio-economic development information on BEE123.
• Update and maintain contracts and BBBEE affidavits relating to the ED beneficiaries on the system.
• Supplier development – capture payments on a monthly basis together with the appropriate supporting documentation
• Assist the office administrator in ensuring all BBBEE certificates are valid and up to date.
• Assist in the preparation and review of BBBEE audit files for submission to the verification agency.

General

• General administrative duties for the team as and when required.

Relationship Management

• Develop and maintain relationships with all individuals below management level as a trusted administration resource.
• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the administration team.

Competencies:

• Attention to Detail
• Decision Making
• Interactive Communication
• Initiative
• Problem solving
• Planning and Organizing
• Relationship Building
• Resilience
• Information Management
• Using Information Technology